Operations Coordinator

3 weeks ago

London, United Kingdom BDO UK LLP Full time

Ideas People TrustWe're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world.We work with the companies that are Britain's economic engine - ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams leading them.We'll broaden your horizons Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you'll enjoy a friendly and supportive environment - and plenty of variety to keep you on your toes. Want to play your part in our international operation?We'll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.You'll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO's partners to help businesses effectively. You'll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.OverviewThis role sits within the Audit Markets Directorate (AMD). The AMD has delegated responsibility for developing, implementing, monitoring and driving the Markets aspects of the Audit Stream strategy. The AMD reports to the Audit Executive and works closely with the other Directorates, particularly the Audit Resourcing Directorate in ensuring resource and revenue growth rates are matched and achievable. The AMD are looking for an Operations Coordinator - this person will be an integral member of the team who takes responsibility for undertaking a varied range of secretarial and administrative tasks connected with supporting the AMD and ensuring the smooth and efficient operation of the Directorate. This role would suit an individual who is looking to develop their operational skills and is keen to play a part in driving forward the strategy of the Audit stream. The AMD Operations Coordinator will report to the Senior Strategic Projects Manager, and will work closely with other key stakeholders in the AMD in addition to other Directorates, as applicable. ResponsibilitiesAudit Markets Directorate

  • Responsible for diarising all meetings of the Audit Markets Directorate.Liaising with the Chair of the Audit Markets Directorate and other key stakeholders to prepare agendas for meetings and sending out in advance. Collating and formatting content from any relevant parties (i.e. guest presenters) ahead of meetings. Taking concise minutes and actions from the Audit Markets Directorate, circulating these in a timely manner following the meeting. Following up on and driving forward actions between meetings where deemed appropriate.

Responsible Growth

  • Responsible for diarising all meetings with stakeholders.Meet with the Chairs of the Audit Markets Directorate and Audit Resourcing Directorate to agree and prepare the agendas for the meetings.Preparing a PowerPoint pack for each meeting, format of which to be agreed with the Chairs of the Audit Markets Directorate and Audit Resourcing Directorate. Project managing updates from a variety of key stakeholders to input data into the packs within an agreed timeframe, following up where appropriate. Ensuring agendas and packs are sent out to stakeholders ahead of the meetings taking place. Attending all meetings, taking concise minutes and actions, and circulating these in a timely manner following the meeting.Keeping actions logged within a tracker, following up on these with owners on a regular basis and keeping a record of status updates.

Local Heads of Audit

  • Responsible for diarising all meetings of the Local Heads of Audit. Liaising with the Chair of the Local Heads of Audit and other key stakeholders to prepare agendas for meetings and sending out in advance. Collating and formatting content from any relevant parties (i.e. guest presenters) ahead of meetings. Taking concise minutes and actions from the Local Heads of Audit, circulating these in a timely manner following the meeting. Following up on and driving forward actions between meetings where deemed appropriate.

ISQM1

  • Supporting compliance with all elements of ISQM1 by ensuring clear documentation of all relevant meetings and agreed actions across the Audit Markets Directorate and associated projects.

Ad hoc projects

  • Supporting the Audit Markets Directorate with ad hoc projects, at the request of the Chair of the Audit Markets Directorate. Examples include but are not limited to: Operational/administrative support for members of AMD leading on projectsDiarising and attending meetings for AMD priority projects, taking minutes and driving forward actionsLiaising with external venues and training providers.Involvement in Marketing projects.

Requirements

  • Previous experience of office/administration/secretarial skillsIT literate with competence in MS Office packages (Excel, Word, PowerPoint)Ability to proactively plan and organise work well, and ability to prioritiseStrong planning, project management and organisation skillsExcellent communication and stakeholder management skills; both written and oralAbility to build strong relationshipsAbility to work to deadlines, and to respond quicklyAccuracy and attention to detail essentialAbility to challenge current processes and implement efficiencies Must be flexible and adaptableStrong team workingStrong problem-solving skillsEnthusiastic / motivated / self-confident.
?You'll be able to be yourself; we'll recognise and value you for who you

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