Administrative Assistant

1 month ago


Yorkshire, United Kingdom NES Fircroft Full time
Role purpose

â To provide an effective PA, secretarial and administrative service to the Manufacturing Plants and Huddersfield Site.
â To provide support for Plant Task Force Meetings, Inquiries and Site HSE Committee
â To help and prepare for the HSE Meeting on a weekly basis and facilitate.
â Cover Occupational Health Admin Personnel.
â To arrange meetings and events for Site personnel, involving internal, inter-site and external attendees, also providing support for these meetings as required
â To be responsible for the general tidiness and facilities within some of the Main Office Block and North West Office conference rooms
â To administer the Site Vehicle Register
â To help update Joint Integrity Site List
â LCM Database
â To carry out other administrative tasks to support the smooth running of Site departments, including Manufacturing Plant and Emergency Management Team Support

Accountabilities

â Supports the manufacturing plants with administration and secretarial tasks to allow them to concentrate on production and attends Manufacturing meetings and inquiries, taking accurate notes and producing various detailed charts and reports. Interrogates systems and prepares accurate and timely information for the Plant Quarterly Review Meetings, attends meetings and records Next Steps.
â Has responsibility for arranging large events (eg Strategy Events, Farm & Cereals Visits) and business meetings, including booking venues, transport and catering, keeping accurate records and adhering to departmental standards. Requires liaison and interaction with various senior stakeholders, Site personnel and external agencies.
â Monitors areas of the 120460 budget connected to community relations work and is responsible for completing the Community Investment Reporting Tool for Huddersfield Site on an annual basis, taking information from Community Relations donations, sponsorships and other records.
â Keeps accurate records of all Site vehicles making sure insurance records are up-to-date
â Raises accurate purchase orders and BACs requests for stationery, sponsorships, donations and other supplies on request, being aware of relevant information needed to create orders successfully
â Regularly checks the tidiness of conferencing facilities and ensures adequate stocks of flip charts, pens etc using an effective personal reminder system
â To help update Joint Integrity Site List and coordinate with contract staff.
â LCM Database - update on a weekly basis.
â Help prep and facilitate a weekly HSE Meeting.
â Cover Occupational Health Admin Personnel.

Knowledge, experience & capabilities

Critical knowledge
â GCSE English or equivalent and able to write articles, minutes and summarise reports
â Good keyboard skills
â Microsoft Office applications - Outlook, Word, Excel, PowerPoint, Visio, SharePoint Designer and Visual Paradigm
â SAP, SharePoint
â Numerate

Critical experience
â 3 years' experience within a multi-disciplined office environment
â 2 years Microsoft Office applications, especially detailed knowledge of Outlook
â Dealing successfully with a diverse range of people, both internally and externally
â Meeting and events co-ordination and arrangements
â Purchasing processes and systems
â Site communications processes

Critical technical, professional and personal capabilities
â Ability to meet deadlines, handle pressure and prioritise a diverse workload
â A team player, but also self-motivated and able to work independently
â Good interpersonal skills to communicate (oral and written) in a clear, courteous manner
â Excellent planning and organisational skills with attention to detail and accuracy
â Customer focused, being flexible to changing needs of the service

Critical leadership capabilities
â Provides support for individuals and teams
â Performs to ensure high standards
â Prioritises actions and ensures appropriate support and resource
â Skilfully plans, organises and monitors performance to meet deadlines

Critical success factors & key challenges
â Able to write concise accurate reports and engaging articles
â Able to build rapport with internal and external contacts
â Able to balance conflicting priorities and work to deadlines
â Flexible to changing demands
â Displays good planning and organisational skills with a high degree of accuracy and attention to detail
â Uses past experience to recognise and implement improvements

Additional information

â Occasional change to working hours required with prior agreement
â As part of the Emergency Management Team may be called into work outside normal working hours.

Innovations

Employee may, as part of his/her role and maybe through multifunctional teams, participate in the creation and design of innovative solutions. In this context, Employee may contribute to inventions, designs, other work product, including know-how, copyrights, software, innovations, solutions and other intellectual assets.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

  • York and North Yorkshire, United Kingdom Getting In Limited Full time

    Job Title: Administrative AssistantWe are seeking an organised and efficient Administrative Assistant to join our team at Nationwide Dog Handlers Ltd. As an Administrative Assistant, you will be responsible for providing administrative support to the business, including answering telephone calls, sending emails, managing a diary, data input, filing, and...


  • Yorkshire, United Kingdom Anchor Trust Full time

    **Part time - 21 hours per week** **Up to £21,782 per annum, pro rata** **About the role** Reporting to the Estate Manager, there will be ample opportunity to shine and build on your already impressive abilities as you provide a responsive and effective administrative service. Specifically you will: - Support the Estate Manager across the full spectrum...


  • West Yorkshire, United Kingdom GET STAFFED ONLINE RECRUITMENT LIMITED Full time

    Company OverviewWe are a dynamic and supportive team looking for an organised and proactive individual to join us as a Sales Administrator / Internal Sales / Order Processor. This role involves managing orders across the business, assisting with inquiries, and being a key point of contact for clients and suppliers.The salary for this role is around £26,000...


  • Brighouse, Yorkshire, HD6 1QF, Brighouse, United Kingdom Dawsongroup Plc Full time

    Join Our Team as a Sales Administration Assistant at Dawsongroup!Are you an organised and detail-oriented professional with a passion for supporting dynamic sales teams? At Dawsongroup, a leading name in the supply of specialist equipment and vehicles, were seeking a Sales Administration Assistant to provide crucial support to our Southern sales team and...

  • Administrator

    6 months ago


    West Yorkshire, United Kingdom Jark Full time

    Administrator - Customer Service - Order Processor, wanted to join an online retailer based in central Dewsbury, West Yorkshire. You will need to have strong IT and excel skills along with a confident telephone manner. Duties will include: Order Processing: - Receive and process customer orders accurately and efficiently. - Maintain a thorough...


  • Yorkshire and The Humber, United Kingdom KD Recruitment Limited Full time

    We are seeking a skilled Senior Administrator Assistant to join our team at KD Recruitment Limited in York. This is an exciting opportunity for an experienced administrator to work with a friendly and supportive team in a private sector setting.About the RoleThis role involves providing administrative support to up to 11 consultants, including audio and copy...


  • Goole, East Yorkshire, United Kingdom Elevation Recruitment Group Full time €28,000

    Job Title: HR Administrator Location: Are you an organised and detail-oriented Administrator looking to advance your career in Human Resources? Elevation are working with a leading business based in Goole, who are seeking a dedicated HR Administrator to join their team. Key Responsibilities of the HR Administrator: Assist with the recruitment process,...


  • Goole, East Yorkshire, United Kingdom Elevation Recruitment Group Full time €28,000

    Job Title: HR Administrator Location: Are you an organised and detail-oriented Administrator looking to advance your career in Human Resources? Elevation are working with a leading business based in Goole, who are seeking a dedicated HR Administrator to join their team. Key Responsibilities of the HR Administrator: Assist with the recruitment process,...


  • North Yorkshire, United Kingdom York And Scarborough Teaching Hospitals Nhs Foundation Trust Full time

    Radiology Department Assistant Job DescriptionJob Summary:This is an exciting opportunity to join our Radiology team as a Department Assistant. The successful candidate will provide administrative support, manage patient records, and assist with day-to-day operations.Main Responsibilities:Maintain accurate and up-to-date patient recordsProvide administrative...


  • West Yorkshire, United Kingdom GET STAFFED ONLINE RECRUITMENT LIMITED Full time

    Financial Administrator RoleWe are seeking a highly organized and detail-oriented Financial Administrator to join our team on an initial maternity cover basis, with the potential for the role to become permanent.In this position, you will ensure the accuracy of financial information in Xero, including daily bank reconciliation, preparation and posting of...


  • West Yorkshire, United Kingdom GET STAFFED ONLINE RECRUITMENT LIMITED Full time

    Administrative Support Associate JobWe are seeking an Administrative Support Associate to join our team in Leeds, providing administrative support to our clients across the UK, EU, and US. In this role, you will work closely with our clients' finance teams, supporting various finance and accounting activities, and liaise with external accountants to assist...


  • South Yorkshire, United Kingdom Project Partners Full time

    Commercial Assistant / Administrator Location: Barnsley, South YorkshireHours: Monday – Friday, 7.30-4.30pm, OnsiteStarting salary: £33-40k depending on experienceProject Partners are now on the look out for an experienced Commercial Assistant to come and join a lovely close-knit team in Barnsley. Are you a commercial assistant looking for a new...


  • South Yorkshire, United Kingdom Project Partners Full time

    Commercial Assistant / Administrator Location: Barnsley, South YorkshireHours: Monday – Friday, 7.30-4.30pm, OnsiteStarting salary: £33-40k depending on experienceProject Partners are now on the look out for an experienced Commercial Assistant to come and join a lovely close-knit team in Barnsley. Are you a commercial assistant looking for a new...

  • Project Administrator

    3 weeks ago


    Elland, West Yorkshire, United Kingdom JAM Recruitment Full time €25,000

    A leading company are seeking two Project Administrator to join their expanding team. This is a full-time position with the option of hybrid work after probation. The Role As a Project Administrator, you’ll be maintaining supplier and subcontractor records whilst supporting their operational teams. You’ll also be handling incoming calls and queries...

  • Project Administrator

    3 weeks ago


    Elland, West Yorkshire, United Kingdom JAM Recruitment Full time €25,000

    A leading company are seeking two Project Administrator to join their expanding team. This is a full-time position with the option of hybrid work after probation. The Role As a Project Administrator, you’ll be maintaining supplier and subcontractor records whilst supporting their operational teams. You’ll also be handling incoming calls and queries...

  • Sales Administrator

    1 week ago


    West Yorkshire, Yorkshire And The Humber, United Kingdom GET STAFFED ONLINE RECRUITMENT LIMITED Full time

    Position: Sales Administrator / Internal Sales / Order ProcessorWorking Hours:Monday to Thursday: 8:00am - 4:30pmFriday: 8:00am - 4:00pmWeekly Paid Hours: 39.5 (Full-Time Position)Holidays: 20 days + Bank HolidaysSalary: £26k - £29k Dependent on ExperienceAbout Our Client:They are seeking an ambitious and detail-oriented individual to join their team as a...


  • North Yorkshire, United Kingdom York And Scarborough Teaching Hospitals Nhs Foundation Trust Full time

    Administrative Support Officer - RadiologyAbout the Role:We are seeking an organized and detail-oriented individual to join our Radiology team as an Administrative Support Officer. The successful candidate will provide administrative support, manage patient records, and assist with day-to-day operations.Main Responsibilities:Maintain accurate and up-to-date...

  • HR Administrator

    6 months ago


    East Riding of Yorkshire, United Kingdom Page Personnel Full time

    Permanent role in York - Long term development opportunities **About Our Client**: PageGroup have partnered with an well established Not for Profit organisation in York with a permanent opportunity to join as an HR Administrator on a part time basis. This role offers training and support, as well as long-term development opportunities. The HR Administrator...


  • Yorkshire, United Kingdom Zest Optical Full time

    Zest Optical are searching for a Mobile Optical Assistant to join a high quality, independent home eye care provider to cover the South Yorkshire area.The company provide an eye care service to those who are unable to travel to their local high street practice.They believe that everyone should have the right to high quality eye care, and pride themselves on...


  • West Yorkshire, United Kingdom Abenefit2u Full time

    Are you an experienced Pensions Administrator with excellent knowledge of Occupational Pensions Schemes? We have new vacancies with this Global Consultancy, working within the specialist Project team you will be ensuring all delivery promises and performance standards are achieved. To be considered for these new roles you must have excellent technical...