Senior HR Advisor with Travel

2 weeks ago

London, Greater London, United Kingdom Ideal Personnel & Recruitment Solutions Limited Full time

Our client operates within the professional services environment and has a full time vacancy for a HR Advisor, providing maternity cover, expected to last till end October 2025.

Previous experience as a HR Advisor or HR Officer

  • Ability to accurately process payroll for an external provider and co-ordinate monthly payroll activities and reporting
  • A thorough knowledge of HR Laws and Procedures
  • A thorough knowledge of HR systems
  • Experience within the professional services sector preferably the legal sector
  • Experience of using HR System and online Performance Review systems
To assist the HR Manager with the implementation of the strategy for HR management and development.

  • Provide general administrative support to the HR Manager. This will include preparing all internal and external HR correspondence, recruitment, contractual and payroll documentation.
  • To effectively advise managers and employees on all policies, procedures, and legislative changes.
  • To prepare a regular HR Update for the firm's monthly newsletter.
  • To assist the HR Manager with the co-ordination and implementation of all formal and informal meetings such as probationary reviews, disciplinary meetings, grievance meetings, redundancy meetings, flexible working meetings, mediation meetings, exit interviews and maternity meetings etc. To be responsible for all payroll administration on a monthly basis ensuring the payroll is processed
This will involve working effectively with our external payroll provider.

  • To accurately complete a monthly payroll reconciliation for Accounts reporting.
  • To assist with the administration of the Performance Management Programme and follow up of completed reviews within required timescales.
  • Take responsibility for managing the Apprenticeship Scheme and preparing monthly reporting for the HR Manager regarding progress.
  • To maintain accurate records on the HR System (HiBob). This includes personnel, training and
recruitment records as well as implementing workflows to streamline the process of keeping up to date records.

  • To assist the HR Manager with the administration of all of the firm's benefit schemes (Pension, Bupa,
Perkbox, Workplace Nursery Scheme and Cycle to Work etc.).

sickness, holidays etc for the purpose of ensuring that records are produced accurately and timely as well as for internal reporting and payroll reporting purposes.


  • Accurately prepare new starter documentation for the HR Manager including but not limited to offer letters, contracts, staff handbooks and induction packs. This extends to liaising with other teams within the firm (such as the Business Support Services Team) to ensure that the new starter checklist is followed before the employees first day and to co-ordinate all induction training for new people joining. This will also involve undertaking induction presentations as and when required by the HR Manager.
  • To take responsibility for booking and co-ordinating all training activity for teams in addition to induction training. This will involve the co-ordination, monitoring and reporting on all training activity arranged and undertaken as well as ensuring effective feedback is received and follow up meetings completed with Managers.
  • Responsibility for coding invoices and checking the amount spent against all HR related budgets for
authorisation by the HR Manager.

  • General administration of the Conveyancing Quality Scheme (CQS).
  • To review and recommend improvements to current HR systems, processes, policies and procedures and subsequent implementation.
  • To be responsible for referring, as far as possible, all IT problems within the HR team to the IT Team and escalated to IT Director if necessary.
  • To be proactive in supporting any and all other HR related activities showing a "Can do" attitude at all times.
  • Familiar with Microsoft Applications (Word, Excel, Powerpoint, Outlook).
Work Experience Placements / Vacation Placement Scheme
To reply to all requests for work experience placements;
To co-ordinate the firm's work experience programme ensuring that placements are effectively arranged with all teams concerned;

To ensure that all teams adhere to the firm's policy on work experience placements and report to the HR Manager if necessary.

To be responsible for the firm's Vacation Placement Scheme ensuring that all suitable candidates are selected and placements are effectively arranged with teams.

This will also involve preparing work packs for all students and ensuring that all administration and correspondence associated with this scheme is effectively prepared and completed.

To attend school / university recruitment fairs / careers days as and when required by the HR Manager.
Recruitment

To liaise with recruitment agencies regarding the sourcing and placement of people ensuring that good recruitment terms are always negotiated for the firm.

To assist with advertising all job roles and utilising/co-ordinating other recruitment methods such as job boards, publications, website, Facebook and Twitter account (in conjunction with the Marketing team) ensuring that effective terms are always negotiated.

To be responsible for the preparation of all administration associated with the recruitment process. This will also include conducting interviews and/or note taking at interviews as and when required by the HR Manager.

Take responsibility for managing the Graduate Recruitment programme including but not limited to organising attendance at career fairs, advertising, shortlisting and arranging and conducting interviews and assessments.

Setting, marking and providing results for all recruitment selection testing.
Proven track record in an HR role
Ability to be pro-active in driving the HR Strategy of the firm
Minimum part CIPD qualified or recently qualified and looking for the next step in your HR career

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