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Legal Matter Management Assistant

3 months ago

Milton Keynes, Milton Keynes, United Kingdom Ideal Personnel and Recruitment Solutions Full time
Our client operates within the professional services sector and has a permanent vacancy for a Legal Matter Management Assistant. The role involves a large amount of data entry, requiring high levels of accuracy.

Role Responsibilities:

  • Responsible for dealing with inputting relevant data into the firm's practice management system (PMS) for all new clients and matters
  • Communicating directly with clients to gather any missing information
  • Working with colleagues to ensure each new client is onboarded efficiently and within the correct timeframe
  • Initiating antimoney laundering (AML) verification checks through the use of third party App based verification systems
  • Assisting the wider compliance team with client due diligence on clients requiring new or additional services in accordance with internal procedures and money laundering regulations
  • Conducting internal conflict of interest checks to see if the firm already act for clients on another matter. Ensuring all results are accurately recorded and any potential conflict issues are escalated in line with the firm's procedures
  • Creating first draft engagement documents using the firm's standard templates
  • Referring any requests to change terms and conditions to the Head of Compliance
  • Keeping up to date with changes in money laundering regulations and policies and procedures
  • Managing the File Closing process for all completed matters to include:
  • Liaising with colleagues to check all post completion work has been completed
  • Liaising with the finance team and checking financial ledgers
  • Assisting colleagues updating and maintaining the Records database in relation to client data

Requirements:

Excellent communication skills, with an ability to communicate directly with individual and corporate clients

Work well in a team - this role will require good communication skills with solicitors/legal advisers, as well as other members of the compliance team

Good data inputting, IT skills and more general administration experience

Meticulous attention to detail when data inputting

A practical and commercial approach to problem solving;
Excellent organisation, skills and the ability to multi-task and work under pressure;
Good written communication and drafting skills;

Desirable:

Experience of working with auditing within a quality assured environment desirable but not essential (e.g. ISO)

Previous experience in a professional or financial services firm (not essential)