Administrative Assistant

2 weeks ago

Milton Keynes, Milton Keynes, United Kingdom Dentons Full time

Duration:
Permanent

Location:
Milton Keynes

Role:
Hybrid

Reference no: 6480

The Role


To provide support to our Company Secretarial Team to deliver a first class service focusing on process based tasks/activities and general administrative support.


Responsibilities

Key Areas of Responsibility:

  • Routine Organisation and Planning;
  • BD and Client Relationship Administration;
  • Financial Administration;
  • Matter Opening Administration;
  • Maintaining and updating a vast database;
  • Managing daily correspondence with Clients;
  • Creating letters of Engagement;
  • General Administration;
  • Registered Office Post Service.


The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.

The role offers excellent experience, training and genuine career development prospects.

Organisation and Planning

  • Scheduling routine diary arrangements.
  • Booking meeting rooms and arranging video conference calls.
  • Arrangement of routine travel arrangements.
  • Obtaining and arranging foreign currency.
  • Set up and maintain paper and electronic filing systems.
  • Interface with other business services teams and ownership of resolving any routine business operations problems.

Business Development and Client Relationship Management

  • Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
  • Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.

Financial Administration

  • Assisting with billing process (using Flosuite as required) including completion of narratives.
  • Supporting feeearners with closing InTapp entries and assisting with narratives where required.
  • Processing expenses/invoices using Chrome River.
  • Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds).

Matter Opening Administration

  • Supporting completion of NBI forms.
  • Arranging routine conflicts and AML checks.
  • Ensuring all parties lists and contact lists are prepared and kept up to date.

Registered Office Post

  • Forwarding registered office post received for various Clients on a daily basis.
  • Corresponding with clients in relation to registered office post.
  • Maintaining all internal records relating to the registered office service and corresponding with relevant internal stakeholders in relation to the same.

These key areas may vary according to the practice requirements

Additional tasks may include:

General Administration

  • Production of engrossed documents (including getting annexures together) (nonchargeable).
  • Minor copying, scanning, printing tasks.
  • Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (nonchargeable).
  • Deeds scheduling (nonchargeable).
  • Archiving/retrieving files.
  • Ordering stationery.
  • Ordering business cards.

Personal attributes

  • Ability to follow process workflow maps.
  • Flexible and adaptable approach to work.
  • Reliable and calm under pressure.
  • Good organisation, communication and administrative skills.
  • Good eye for detail.
  • Strong time management skills.
  • Willingness and enthusiasm to work with and support teams and practice group.

Firm Profile

Diversity & Inclusion


Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds.

We want a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.


We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.

We welcome you to learn more about diversity and inclusion at Dentons. Inclusion and Diversity

Equal Opportunities

NO AGENCIES PLEASE


Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.

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