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Project Support Officer
3 months ago
Job Outline The Project Support Officer is a key role in the team providing efficient, effective, and timely administrative support.
The post holder will be expected to manage confidential information, exercising discretion and upholding high professional and ethical standards The post holder will provide programme support to assist the PMO team with or lead aspects of the following:Undertake duties as directed by the CEO / Programme Manager to support the delivery and implementation of specific projects.
Compile data and produce reports as required.Support the team in the management and updates of project plans, risk and issues logs, communication and engagement plans and other project related documentation.
Provide general support to a wide variety of projects. Prepare project documentation and communicate with the CEO/ Programme Managers. Organise and coordinate project meetings, including creating agendas and supporting outputs documents. Arrange and plan events, managing all event administration, documentation, attendees etc.Ability to plan, organise and prioritise own workload. Administration Provide day to day project support to the CEO / programme manager. To objectively deal with difficult and complex enquiries from Executives, Clinicians, senior managers and stakeholders regarding the programmes Provide project support for the various programmes including but not limited to transcribing content from workshops (e.g. flip charts), creating project documentation (risk, issue and action logs), arranging meetings and events.
Prepare agendas and support outputs from meetings and events To source and gather information to assist the team in prioritising their workload effectively to ensure deadlines are achieved Assist the team in the preparation of presentations and reports, including visuals using a variety of digital platforms and technology.
To work in a flexible way and be willing to undertake other duties as commensurate with the grade and role as agreed with line manager Environment East Lancashire Alliance is a community interest company currently providing innovative primary care services designed to deliver quality and affordability.
The Alliance is solution-focused, providing services aimed at improving access and reducing the demand on primary care services.Going forward, the company is committed to supporting and enabling better integration between health and social care and more effective alliances between partners from different sectors as essential to delivering seamless services.
The Board is keen for the organisation to be proactive in improving standards of care and patient safety, while delivering value for money too in the health economies it which it operates.
Critical to this is building strong professional relationships and alliances with third parties; working with them in a way that maximises the benefits of their involvement.
Mandatory Training Be aware of and undertake mandatory and other training requirements necessary for the successful and safe performance of your job, including relevant updates.
Health and Safety:
The post holder will be required to comply with the duties placed on employees of the Alliance as set out in the Health and Safety at Work Policy and related procedures.
The post holder has a legal obligation to make positive efforts to maintain their own personal safety and that of others by taking reasonable care, carrying out requirements of the law and following recognised codes of practiceEquality and Diversity:
The Alliance has a Diversity and Inclusion Policy to ensure that no job applicant or employee is discriminated against either directly or indirectly on the grounds of disability, marital status, sex, race, colour, nationality, ethnic or national origin, sexual orientation, age, religion, or political opinion, whilst attracting talented recruits and retaining experienced employees.
The Alliance is committed to promoting equal opportunities and diversity and will keep under review its policies, procedures, and practices to ensure that, in addition, all users of its services are treated according to their needs.
Information Governance:
Information is vitally important for the safe clinical management of patient care and the efficient administration of services and resources, including our workforce.
Information Governance is a framework to enable the Alliance to handle personal and corporate information appropriately.It is the responsibility of our entire workforce, regardless of employment status, to ensure they abide by the requirements of Information Governance as set out in the Data Security & Protection Policy.
Safeguarding children and vulnerable adults:
The Alliance is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All colleagues and volunteers are therefore expected to behave in such a way that supports this commitment.
You will be responsible for safeguarding the interests of c
