Estates Compliance

2 weeks ago

London, Greater London, United Kingdom Central London Community Healthcare NHS Trust Full time

MAIN DUTIES AND RESPONSIBILITIES


Responsible for supporting the current compliance procedures and systems: systematically recognises reports, analyses, evaluation, governance, H&S risks throughout the Directorate and develops close working relationships with internal and external stakeholders.


To provide timely support to CLCH Estates and Facilities senior staff on all issues relevant to statutory and mandatory compliance, governance, and H&S ensuring suitable policies and procedures are developed and ensure there are effective processes in place to meet all levels and areas of compliance e.g.

H&S at Work Act 1974, HTMs, HBNs and associated Regulations.


Co-ordinate with other departments, outside contractors, auditors, and inspectors to include the planning of inspections, receipt of findings and acting upon recommendations.

Be familiar with all relevant legislation and guidance relating to operation and maintenance of healthcare premises.

Input maintenance records into the CAFM system for evidence of compliance.


Work with Estates colleagues and extract all the maintenance records, floor plans, occupancy details and asset lists from multiple sources and then populate them all to Trust CAFM system.


Co-ordinate with Trust Estates Information Manager and third-party staff for receiving inspection records, identifying remedial works, and reporting outcome to Estates stakeholders.

Co-ordinate inspection activities and maintain contact with third party inspectors and contractors, where necessary.

Support senior Trust colleagues to analyse key performance indicators, and assessment of the Trusts performance e.g. PAM, ERIC, PLACE, Cleanliness, Food, HCAI, Health and Safety, CIP's, STP's etc.


Ensure Directorate data systems are kept up to date and effective for their purpose, ensuring good data management and storage systems are in place throughout the Directorate of Estates and Facilities.

Support Trust Estates Technical Compliance Manager for effective coordination and management of E&F steering groups.


To provide support information to assist with equipment replacement programmes, update asset lists, maintain and revise records for relevant Estates and Facilities services.

Communication and relationship skills

Providing and receiving routine information to a number of stakeholders both internal and external to the Trust.

Responsive and customer focused.

Excellent communication skills both written and verbal.

Communicate complex information both verbally and electronically.

Analytical and judgment skills

Analysis of data to identify non-compliances and determine remedial actions.

Responsible for prioritising own workload and working with changing and often conflicting deadlines.

Ability to work on own initiative.

Sound numeracy skills.

Planning and organisational skills

Good planning and time management skills.

Able to make decisions and act on own initiative.

Physical skills

Ability to use keyboard and general office equipment.

Frequent periods of sitting/ standing/ walking may be required.

Information resources

Updating and extracting information of current maintenance records from multiple sources.

Supporting accurate records and keep them up to date

Responsibilities for research and development

To research and maintain knowledge of best practice in relation to NHS Estates


Central London Community Healthcare (CLCH) is one of the largest community healthcare organisations in London and Hertfordshire, providing our services to diverse communities/boroughs in 11 London Boroughs - Barnet, Brent, Ealing, Hammersmith & Fulham, Harrow, Hounslow, Kensington and Chelsea, Merton, Richmond, Wandsworth, Westminster - and Hertfordshire.

Just as we care about our patients' wellbeing, we care about yours

We can offer you:

A comprehensive induction into the community service followed by a local induction to introduce you to the role

Single occupancy accommodation in Central London - (we can help you find accommodation in London, support you with your deposit)

Support with gaining your driving license *T&C's apply

Car lease scheme *T&C's apply

Flexible working options

Annual travel card loan

Training, support and development in your career


At CLCH we appreciate and are proud of the diversity in the communities we serve and the workforce we employ.

Applications are open and welcome to anyone, regardless of your age, sexual orientation, ethnicity, religion, and disability.

We are proud to say that we follow the workforce race equality standard and 28% of our senior staff (8A and above) are from a BAME background.

CLCH also has active BAME and LGBTQI networks.


The Estates Compliance & Information Coordinator provides essential support for the Estates & Facilities service, serving the needs of Central London Community Healthcare NHS Trust (CLCH).

They will inform, verify, and maintain the compliance and information records fundamental to the Trust, supporting our team of in

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