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Part-time Senior Administrator

3 months ago

Morpeth, Northumberland, United Kingdom piramal Full time

Provide a comprehensive and confidential support role primarily to the Site Lead and the Leadership Team, including diary management, meeting, conference, resource, travel and accommodation arrangements.

Reception of Corporate and external visitors, organisation of site consultative and charity committees.

Key Roles/Responsibilities:

  • Work in close conjunction with, and provide comprehensive support to the Site Lead and Leadership Team members progressing tasks without supervision
  • Coordinate activity of Administrator to ensure;
a. all leadership team requests are responded to in order of priority,

b. switchboard is covered at all times and answered competently

c. travel requests are appropriately arranged and communicated.

  • Liaise with business contacts which include persons of all levels across the organisation, industry and community. Ensure diaries, meetings, hotels and transport bookings are updated regularly as appropriate and prepare subsequent expense claim forms.
  • Create, maintain and update organisation charts for all departments on site
  • Monitor and approve expenditure on hotel accommodation, ground transportation and scheduled items including stationary; highlight and resolve any discrepancies
  • Arrange and participate in monthly charity meetings, discuss merits of all requests in-line with company charity criteria and decide on allocation of funds, raising cheque payments and letters to both successful and unsuccessful requests
  • Organise the annual meeting schedule for the Site Consultative Committee and the attendance of representatives, take and issue meeting minutes
  • Organisation of site Christmas events within fixed cost parameters
  • Responsible for the day-to-day supervision of administrator including appraisals.

Job Types:
Part-time, Permanent

Part-time hours: 24 per week

Benefits:

  • Company pension
  • Cycle to work scheme
  • Flexitime
  • Free parking
  • Life insurance
  • Onsite parking
  • Private medical insurance
  • Referral programme
  • Sick pay

Schedule:

  • Day shift
  • Flexitime
  • Monday to Friday

Supplemental pay types:

  • Performance bonus

Ability to commute/relocate:

  • MORPETH: reliably commute or plan to relocate before starting work (required)

Work Location:
In person

Application deadline: 18/03/2023

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