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Medical Secretary
3 months ago
Job summary
The Forensic Mental Health Directorate provides an inpatient service across Staffordshire and Shropshire areas and is part of a regional network of providers for the West Midlands (REACHOUT). The forensic unit provides both medium and low secure mental health facilities and a low secure learning disability facility for male adults.
An opportunity has arisen to join our Forensic Mental Health Team based at Mellor House, St George's Hospital, Stafford. The successful candidate will be required to provide a full secretarial and administrative support to a Forensic Consultant Psychiatrist and a multi-disciplinary clinical team.
The position will require you to be well organised, confident, able to work under pressure and use your own initiative whilst working as part of a team. It is also important to have excellent written and verbal communication skills when dealing with various contacts, both internal and external to the Trust. Audio typing and effective minute taking is required to a high standard and is a key element to the role along with good diary management.
A good level of IT literacy is required in this role as the post holder will be required to maintain patient records on the RIO system (patient information system) for which training will be given. You should also possess GCSE or an equivalent level in English and maths, RSA III Typewriting/Word processing and AMSPAR, or equivalent qualification and experience.
Main duties of the job
Provide a confidential and efficient word processing service, with the ability to convert reports and correspondence written by the manager and multidisciplinary team members from a variety of sources contemporaneous notes taken on a laptop, audio, shorthand and manuscript into professional and grammatically correct documents.
Be able to prepare draft documents and correspondence on behalf of the consultant forensic psychiatrist and other multidisciplinary team members.
To assist in the preparation of comprehensive formal reports for Mental Health Review Tribunals, Managers' Reviews, care co-ordination reviews, Annual Statutory Reports.
Co-ordinate timetables for specified meetings. Attend weekly multidisciplinary meetings and take contemporaneous minutes and dealing with any subsequent actions in respect of patient treatment plans, record correspondence received and actions to be taken by members of the clinical team. To update the clinical team on information received from the Ministry of Justice and other agencies.
Audio typing.
Organise conferences, seminars, workshops and training events, booking of rooms, hotel accommodation, conference preparation and arranging refreshments from internal and external sources.
Diary management of multiple diaries.
About us
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
Supporting your career development and progression Excellent NHS Pension scheme Generous maternity, paternity and adoption leave Options for flexible working Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave Extensive Health and Wellbeing support and resources If you work in our community teams, we pay for your time travelling between patients Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates Salary sacrifice bikes up to £2k Free car parking at all trust sites Free flu vaccinations every year Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
Job descriptionJob responsibilities
To provide effective and efficient secretarial support to a Consultant Forensic Psychiatrist and multi-disciplinary clinical team pathway. This includes the provision of office support services to facilitate patient care delivered by the team and liaison with other staff groups and outside agencies.
The post holder will be required to work on their own initiative and demonstrate a willingness to help others and be a key member of a team. The incumbent will be expected to manage and prioritise own work load and meet deadlines in order to fulfil the requirements of the post. Excellent written, interpersonal and communication skills are essential with an ability to deal with challenging situations.
Attending weekly ward/MDT meetings taking minutes and capturing actions.
Audio typing.
Person SpecificationQUALIFICATIONS & TRAINING
Essential
GCSE maths and English or equivalent RSA III Typewriting/Word Processing or equivalent Accredited training in administration to NVQ Level 3 equivalentDesirable
Continuous professional development ECDL ShorthandEXPERIENCE
Essential
Relevant experience as a medical secretary or equivalentDesirable
NHS experience Knowledge of mental health