Tendering Specialist

2 weeks ago


Farnborough, Hampshire, United Kingdom Pelican Procurement Services - An Avendra Group Company Full time

You will be part of our Tendering team taking on the role known internally as Tender Support. Our team plays a key role in supporting the expansion and retention of our UK clientele. Your main responsibility will be to assist Pelican's tender team throughout the tendering process. You will collaborate closely with internal stakeholders, clients, and suppliers, providing administrative support for public procurement tenders, updating and publishing notices, and ensuring our clients remain compliant with the law.

You should have a background in administration and analysis. Experience in dealing with suppliers and customers is essential. Building strong relationships internally and externally should be something you enjoy. We are seeking an individual with a creative business-oriented mindset who is enthusiastic about acquiring new knowledge and is willing to generate innovative ideas to benefit our customers.

Responsibilities:

  • Support supplier tender submissions process, ensuring proper acknowledgment and management within specified timelines and systems
  • Contribute to executing a program of professional, transparent, and impartial supplier tenders, requests for quotations, and direct negotiations
  • Assist with price comparison tasks and project fact-finding
  • Collaborate with Tender Managers in pre-tender supplier engagement sessions
  • Coordinate with the Pi (purchasing intelligence) team to ensure successful suppliers can provide electronic invoice data timely and correctly formatted
  • Engage with both internal and external stakeholders to facilitate smooth contract mobilization
  • Support post-award supplier engagement to assemble a new contract pack
  • Post-award tasks include assisting with various administrative duties related to public procurement contract management, notice publication, tender portal oversight, and coordination with internal stakeholders

Required Skills and Qualities:

  • Highly commercial mindset
  • Strong inclination towards creative learning
  • Effective verbal and written communication abilities
  • Excellent relationship-building skills
  • Highly organized and methodical approach
  • Analytical and numerate thinking
  • Proficiency in Microsoft Office - Excel, Word, and PowerPoint
  • Proficient in VLOOKUPS, Pivot Tables, Conditional Formatting, and Formulas
  • Demonstrated track record in meeting targets and ensuring client satisfaction
  • Comfortable with occasional travel within the UK
  • Aspires to progress in a career within professional procurement services

Equal Opportunities:

We are committed to providing equal opportunities for all employees and applicants, ensuring that no individual faces discrimination based on gender, age, disability, religion, belief, sexual orientation, marital status, or race. If you require any accommodations during the interview process, please let us know.


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