Administration Assistant

1 week ago


Crawley, West Sussex, United Kingdom Gem Travel Full time

Gem Travel is a small independent travel management company based in Crawley, West Sussex which has been established for over 26 years.

Our team is made up of full time and part time personnel, some of whom have been with us for over 15 years.

We have an exciting opportunity for an administration assistant to join our team.

This is a permanent position, based at our Crawley office. This is a part time position of 20 hours a week.

Key Responsibilities


Assist the Accounts department with administration routines as required, including tasks such as raising sales invoices and credit card receipts reconciliation.

Produce and administer corporate reports for clients as required.

Updating spreadsheets to record data.

Issuing ATOL Certificates and maintaining records for ATOL quarterly and annual returns.

Process weekly UK Rail invoicing to clients and reconciliation of bookings made.

Other tasks as assigned from time to time according to the needs of the company.

Reservations administration

Assisting with online check-in and booking of extra baggage, seat selection and chauffeur services.

Adding and amending traveller and company profiles in the travel booking system.

  • Booking new travel reservations, for example, with low-cost airlines, hotels and car hire companies.

Person Profile Essential

  • Educated to minimum GCSE standard including English and Mathematics.
  • Thorough and organised with an eye for detail.
  • Flexible attitude to adapt to varying workloads and work content.

Salary and benefits
We offer a competitive salary based on experience

We provide training and encourage our staff to improve their skill sets by taking on new challenges and roles

Friendly and supportive environment

Job Types:
Part-time, Permanent

Part-time hours: 20 per week

Salary:
From £12.00 per hour

Schedule:

  • Monday to Friday
  • No weekends

Ability to commute/relocate:

  • Crawley: reliably commute or plan to relocate before starting work (required)

Work Location:
In person

Expected start date: 02/05/2023

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