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PA to Therapy Managers

3 months ago

Dover, Kent, United Kingdom East Kent Hospitals University NHS Foundation Trust Full time

Job summary

An exciting opportunity has arisen in Community Child Health. You will act as first point of contact on behalf of all Heads of Therapies and key point of contact for the therapists. Input information correctly on the Healthroster system to reflect annual leave, sick leave study leave etc., ensuring compliance with Trust guidelines and timescales. Arrange and attend meetings, distributing all necessary supporting paperwork and take minutes. Arrange induction and training for new therapists as and when necessary. Maintain diaries for all Heads of Therapies. Create and maintain databases and spreadsheets as necessary. Organise own work schedule and adapt the schedule as required to meet agreed timescales.

Buckland Hospital is a community hospital based in Dover. You will work in a friendly admin office in the designated Children's Assessment Centre, working along side the Community Child Health secretaries and admin support team.

Main duties of the job

Input accurate information on to Healthroster system. Attend and take minutes of weekly meeting. Act as first point of contact to Therapy Managers and therapists. Arrange induction for new starters. Order supplies / training courses as necessary.

Work as a member of the Community Child Health admin team to provide high quality administration to support the Heads of Therapies as well as Physiotherapists, Occupational Therapists and Speech & Language Therapists. Input accurate information on to Healthroster system. Support the Heads of Therapies in arranging meetings and taking accurate minutes. Monitor emails and action / deal with enquiries in a timely manner. Liaise with other members of Community Child Health / admin team when necessary, sharing accurate information.

About us

We are one of the largest hospital trusts in England, with fivehospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Please note that if you require a