Secretary / Administrative Assistant

6 days ago


Harwell, Oxfordshire, United Kingdom HE Space Full time
Key Tasks and Responsibilities
  • Supporting Line Managers and teams with administrative, organizational, and contractual matters;
  • Planning and coordinating commitments, meetings, and calendars;
  • Supervising meeting file preparation and answering incoming calls;
  • Organizing and prioritizing incoming mail, ensuring timely responses;
  • Facilitating information dissemination for the Teams;
  • Handling staff missions, travel arrangements, and coordinating with other secretaries;
  • Generating documents, presentations, and maintaining filing systems;
  • Using ESA Corporate software tools for task execution;
  • Administering office documentation systems and following up on teams' actions;
  • Collecting necessary information for team actions and providing administrative support;
  • Coordinating with Facility Management for on-site support;
  • Participating in events organization.
Skills & Experience
  • Administrative assistant experience at an executive level, preferably in an international setting;
  • Proficiency in Microsoft Office and Teams;
  • Familiarity with ESA tools (MAS, ESA-P) is advantageous;
  • Understanding of working methods in the space/telecommunications sector is a plus;
  • High level of confidentiality is required for this position;
  • Must be fluent in English, knowledge of other European languages is beneficial.

This position is based in Harwell, UK.



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