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Data and Administration Lead

3 months ago

Bath, Bath and North East Somerset, United Kingdom We Are With You Full time

All applicants need to submit a CV and a covering letter on why you should be considered for this role.

Applications will not be accepted if no covering letter is included.

Is it time to put your exemplary administrative experience to the test? Do you want to take responsibility for the provision of an efficient and effective administrative function across the service? If you have excellent communication and relationship building skills, can multi-task, lead a function and deliver accurate and timely reports to demonstrate our impact, we want to hear from you


The main focus of the Data and Admin Lead is to provide a comprehensive and efficient administrative, reception and secretarial function to the service.

This will involve developing and managing a data management system and taking responsibility for the administration team.


As Data and Admin Lead, you will assume responsibility for administration, reception and secretarial services including the line management and supervision of anyone carrying out administrative duties.

This will involve providing timely responses to data information requests, gathering activity data for local monitoring reports and developing compliance and performance data reports to assist Managers in improving efficiencies and outcomes.


You will monitor the integrity of data, produce reports as requested and ensure that data is available to demonstrate the benefits and impact of the work of the contracts within the service.

The Data and Admin Lead will be responsible for scribing formal meeting minutes, and for receiving and processing referrals as appropriate.


You will take some responsibility for knowledge and information sharing as well as ensuring that appropriate management information systems are in place and that data monitoring is available and utilised appropriately.

Part of this role is about supporting and training colleagues across the organisation to ensure compliance with data collection systems and competence in Windows driven software packages.


To be successful, you will be able to establish and maintain excellent working relationships with a wide range of stakeholders, both internally and externally.

You will have solid communication skills, and excellent time management.

You will have a successful track record of providing administrative services and will be competent in collating and presenting data as well as managing databases.


Diversity Statement


If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.


REQUIRED SKILLS:

  • Advanced level working knowledge and experience of using Micro Office package, in particular Outlook, Word, Excel, Access and Powerpoint
  • A successful track record of providing administrative duties
  • Knowledge/understanding of collating data and managing databases
  • Excellent analytical and problemsolving skills
  • Excellent organisation, planning and time management skills
  • Good communication skills (written and oral)
  • Ability to build and maintain relationships internally and externally

DESIRABLE SKILLS:

  • Administrative/secretarial/ IT qualification
  • Experience of working in a voluntary organisation
  • Experience of line management
  • Knowledge of relevant industry data sets

ABOUT THE COMPANY:

Everyone should feel comfortable getting the support they need for issues with drugs, alcohol or mental health.


At We Are With You we work with people on their own goals, whether that's staying safe and healthy, making small changes or stopping an unwanted habit altogether.

We give people support in a way that's right for them either face to face in their local service, community or online.

We provide a free and confidential service without judgement to more than 100,000 people a year.


We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support.


We Are With You.

BENEFITS:

What we offer

  • Competitive salary
  • 28 days annual leave, plus bank holidays
  • 2 days paid volunteer leave per year
  • Autoenrollment into We Are With You's pension scheme
  • Access to a Blue Light Card giving you great savings on big highstreet and online brands
  • Flexible working opportunities and access to a range of services and resources to support you with your wellbeing
  • We have an excellent Refer a Friend scheme which offers you a £500 bonus for any recommendations, any role Our scheme allows you to recommend your friends and family to work with us and earn a £500 bonus payment for every successful referral you make. Please note, the Refer a Friend scheme is only applicable if your recommended friend completes their 6 months probation period