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Team Co-ordinator

1 month ago

London, Greater London, United Kingdom Landsec Full time
We're Landsec

  • We are Landsec, we build and invest in buildings, spaces and partnerships to create sustainable places, connect communities and realise potential._
  • We are one of the largest real estate companies in Europe, with a portfolio of retail, leisure, workspace and residential hubs. Landsec is shaping a better future by leading our industry on environmental and social sustainability while delivering value for our shareholders, great experiences for our guests and positive change for our communities._

The Role:

- _Provide secretarial support, including filing & scanning and processing Electronic Fund Transfers (EFT's)_
- _Assist the team with regular archiving. Maintain the team's archiving list, which will involve periodically reviewing older archived items and removing them from archive when appropriate._
- _Salary: Starting from £30,000 per annum_

The Team:

- _You will provide diary management to Head of ESG and work closely across the company and sustainability team. During the absence of the Corporate Affairs Executives PA, provide administrative support to them and the wider team._

What you will be responsible for:

  • _Arrange weekly/monthly 1:1 & team meetings for the head of department's direct reports, and the team._
- _Provide administrative support to the Head of ESG and wider team._
- _Take and produce meeting minutes for internal board meetings as and when required_
- _Ensure that all team members have the resources they need to complete their tasks._
- _Organise travel and hotel bookings for members of the team._
- _Budget management, monthly oversights of our cost centres and ensure that our numbers (PO's raised, invoices, spent) match finance._
- _Printing, binding and distribution of key departmental documents for senior meetings. _
- _Preparing, printing and sending of External Board papers_
- _Monitor main Sustainability inbox and respond to general queries raised by both internal and external stakeholders and inform the relevant team member as appropriate._
- _Support the Energy team by monitoring the Energy mailbox and help with requests._
- _Manage all aspects of the Purchase to Pay process for the Senior Leader/Managers cost centre which may include new supplier onboarding and Purchase Order processing._
- _Submission of expense claims for the team as required._
- _Organise team outings to promote team bonding._
- _Undertake any other reasonable duties as instructed._

Your skills, experience and qualifications:

Essential criteria
- _Excellent people skills_
- _Proven organisation and administrative skills_
- _Good spoken and excellent written English_
- _Ability to work under pressure._
- _Advanced knowledge of Microsoft Outlook, Word, Excel and PowerPoint etc_
- _Clear, concise and polite telephone manner_
- _Team player and motivator_
- _Accuracy and excellent attention to detail_
- _Proactive and able to use initiative._
- _Minute taking_

Job Types:
Full-time, Temporary contract

Contract length: 9 months

Salary:
From £30,000.00 per year

Benefits:

  • Additional leave
  • Casual dress
  • Cycle to work scheme
  • Discounted or free food
  • Employee discount
  • Life insurance
  • Private medical insurance
  • Referral programme
  • Sick pay

Schedule:

  • Monday to Friday
  • No weekends

Work Location:
Hybrid remote in London

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