Temporary Ea

2 weeks ago


Bristol, Bristol, United Kingdom Alexander Mae Full time

On behalf of our client who are based in Bradley Stoke, we are seeking a Temporary Executive Assistant (EA / PA) to start ASAP until the end of May.

This is to cover a period of sickness and previous senior level PA experience is essential. This is support their Global COO.

Responsibilities will include:

  • Providing effective support, meeting the COO's needs, demonstrating awareness and understanding of all current issues.
  • Following up actions required by the COO and from others on their behalf
  • Proactively maintaining a good understanding of issues involving the COO and identifying and advising where input is required from others.
  • Producing/collating monthly sales forecast reports from information supplied by Directors, ensuring that information is provided in a timely manner.
  • Creating monthly COO Board report.
  • Organising and managing a complex diary including convening meetings and resolving any diary clashes or conflicting commitments.
  • Screening phone calls, enquiries and requests, and handling them when appropriate; meeting and greeting visitors where necessary.
  • Organising internal and external meetings: booking rooms/venues, arranging catering, and collating papers.
  • Proactively organising and anticipating requirements for national and international travel for the COO

To include:
hotel accommodation, flights, preparation of travel itineraries and sourcing/providing information on visa requirements for overseas travel where necessary.

  • Producing/collating documents, agendas, and/or briefing papers for meetings, taking minutes at meetings
  • Drafting, updating, and collating content for presentations (obtaining content from the appropriate person)
  • Drafting letters/paperwork and reports
  • Coordinating and/or assembling slidesets/presentations.

The Person:

  • PA/EA experience at Board level
  • Able to use initiative and work under own steam
  • High standard of spoken and written English
  • Resourceful, flexible and a quick thinker
  • Very strong attention to detail
  • Problem solver
  • Discrete at all times
  • Comfortable dealing with confidential information
  • Confidence in financial reporting (i.e. budgets, accounts, P&L, sales)

The Hours:

Monday - Friday 8.30am - 5.30pm with 1 hour for lunch (40 hours per week)

The Length of contract:

Temporary role until end of May 2024

The Pay:

£16.83 per hour

INDHS

Job Types:
Full-time, Temporary contract

Contract length: 9 weeks

Salary:
£16.83 per hour

Benefits:

  • Company pension
  • Flexitime
  • Onsite parking

Schedule:

  • Monday to Friday

Work Location:
In person

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