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Temporary Ea

4 months ago

Bristol, United Kingdom Alexander Mae Full time

On behalf of our client who are based in Bradley Stoke, we are seeking a Temporary Executive Assistant (EA / PA) to start ASAP until the end of May. This is to cover a period of sickness and previous senior level PA experience is essential. This is support their Global COO.

**Responsibilities will include**:

- Providing effective support, meeting the COO’s needs, demonstrating awareness and understanding of all current issues.
- Following up actions required by the COO and from others on their behalf
- Proactively maintaining a good understanding of issues involving the COO and identifying and advising where input is required from others.
- Producing/collating monthly sales forecast reports from information supplied by Directors, ensuring that information is provided in a timely manner.
- Creating monthly COO Board report.
- Organising and managing a complex diary including convening meetings and resolving any diary clashes or conflicting commitments.
- Screening phone calls, enquiries and requests, and handling them when appropriate; meeting and greeting visitors where necessary.
- Organising internal and external meetings: booking rooms/venues, arranging catering, and collating papers.
- Proactively organising and anticipating requirements for national and international travel for the COO. To include: hotel accommodation, flights, preparation of travel itineraries and sourcing/providing information on visa requirements for overseas travel where necessary.
- Producing/collating documents, agendas, and/or briefing papers for meetings, taking minutes at meetings
- Drafting, updating, and collating content for presentations (obtaining content from the appropriate person)
- Drafting letters/paperwork and reports
- Coordinating and/or assembling slide-sets/presentations.

**The Person**:

- PA/EA experience at Board level
- Able to use initiative and work under own steam
- High standard of spoken and written English
- Resourceful, flexible and a quick thinker
- Very strong attention to detail
- Problem solver
- Discrete at all times
- Comfortable dealing with confidential information
- Confidence in financial reporting (i.e. budgets, accounts, P&L, sales)

**The Hours**:
Monday - Friday 8.30am - 5.30pm with 1 hour for lunch (40 hours per week)

**The Length of contract**:
Temporary role until end of May 2024

**The Pay**:
£16.83 per hour

INDHS

**Job Types**: Full-time, Temporary contract
Contract length: 9 weeks

**Salary**: £16.83 per hour

**Benefits**:

- Company pension
- Flexitime
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person