Hotel Services Administrator

4 weeks ago


Chippenham, Wiltshire, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

To provide full clerical support, including dealing with correspondence (physical and electronic), filing, general record keeping, minute taking and distribution, maintaining stationery stock, and dealing with incoming telephone calls, taking action as necessary.

Liaising with Managers, Supervisors and department staff together with staff from other departments and tenants on site. Carrying out ad hoc business-related tasks and providing support and guidance to staff within the service. To maintain department information systems for Catering Income and Expenditure, Meal take-up figures, Ward/provisions issues, Caf takings, Provisions expenditure.

To check and receipt Catering Department deliveries against orders, reconciling any discrepancies.

To assist in the printing and distribution of In - Patient Menus for community sites and to ensure all have up to date and adequate stock.

To keep records for and reconcile petty cash. To keep records for and reconcile caf takings.

To place orders for provisions, goods and equipment, dealing directly with suppliers using the Trusts electronic ordering system. Code and check invoices, and where necessary reconcile queries/discrepancies. Please refer to the Job Description for full details.
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