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Departmental Administrative Officer
3 months ago
About the role
We are seeking a Departmental Administrative Officer to work closely with the Departmental Administrator (DA) and to provide a full and extensive administration support service to the DA, Departmental Principal Investigators, staff, students, and visitors. You will oversee the department's public-facing reception service and line-manage two reception-based Departmental Administrative Assistants.
Taking the lead on day-to-day operational duties in the department, you will work across, and ensure effective operational procedures are adopted for a range of operations, including: coordinating staff recruitment and related HR activities; PhD studentship administration; processing general and research project financial transactions, procurement and expenses; travel arrangements; short course delivery; recording keeping; UCL policy compliance. This is an interesting and varied role with the opportunity to gain wide experience in Higher Education administration, and also offers the opportunity to lead on a number of ad hoc projects on behalf of the DA and/or Head of Research Department.
If you need reasonable adjustments or a more accessible format to apply for this job online, or have any queries regarding the application process, please contact the Institute of Neurology HR Team ().
Informal enquiries regarding the role can be addressed to Keith Tritton ().
A full job description and person specification for this role can be accessed below.
About you
The post involves interacting with a wide range of staff, students, visitors and other stakeholders within and external to UCL and requires an enthusiastic, collaborative, highly organised, and efficient individual, with a professional attitude, willingness to help, and the ability to remain diplomatic and tactful at all times.
You will be educated to A level/NVQ Level IV or have substantial relevant experience. Experience of financial management and an interest in the operational delivery of research grants is essential, as are effective organisational and time management skills, the ability to prioritise and meet deadlines, and strong interpersonal and teamworking skills. Experience of line management is desirable, but not essential.
This role meets the eligibility requirements for a skilled worker certificate of sponsorship or a global talent visa under UK Visas and Immigration legislation. Therefore, UCL welcomes applications from international applicants who require a visa.
What we offer
As well as the exciting opportunities this role presents, we also offer great benefits, some of which are below:
41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days) Additional 5 days' annual leave purchase scheme Defined benefit career average revalued earnings pension scheme (CARE) Cycle to work scheme and season ticket loan Immigration loan Relocation scheme for certain posts On-site nursery On-site gym Enhanced maternity, paternity and adoption pay Employee assistance programme: Staff Support Service Discounted medical insurance