E-roster Systems Staffing Administrator

1 week ago


Oswestry, Shropshire, United Kingdom The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

We are looking to recruit a colleague who will work as part of our team that are responsible for all e-roster system and temporary staffing, assisting service users and team members with temporary staffing bookings, and administration of E-rostering system.

To assist service users and team members with regards to bookings and queries regarding Temporary Staffing.


As our E-Roster Systems Staffing Administrator, you will assist service users and team members with regards to the administration of the Trust E-Rostering system, liaising with external staffing agencies and our temporary staffing bank members.


The role requires the post holder to maintain and regularly update relevant user accounts, and therefore accuracy an attention to detail are required.


The role will produce a number of regular reports on a weekly and monthly basis, and will require experience of working with IT systems, including Microsoft office packages.


The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH) is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.


Our aim is to aspire to deliver world class patient care, and we want talented, dedicated and passionate people to help us achieve this.


Our continued success is accomplished through the skills and expertise of our staff, which is underpinned by our values: Friendly, Caring, Excellence, Professional and Respect.

If your values align to ours, and you would like to join us in aspiring to deliver world class patient care, we would love to hear from you.


Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role and have a range of fantastic staff benefits on offer to everyone who joins RJAH.

Send off weekly on-call spreadsheets for Recovery and TSSU.

Send off weekly unavailability reports to HR.

Send Bank shifts out via text each day.

Create filled Bank Duty reports for Theatre Scrub each week.

Download four-week rosters to PDF.

Send weekly redeployment reports to Finance.

Check the NMC/GPC/HCPC/etc. registers for expiring skills and updating the roster.

Running monthly sickness and joiners/leavers reports for HR.

Producing monthly SafeCare Analysis, Compliance and Optional Duties reports for the Assistant Chief Nurses.

Running daily COVID-19 sickness reports for People Services.

Sending all communications to Bank staff in the absence of the Temporary Staffing Administrator.

Attending the daily Co-Ordination Centre meetings in the absence of the Temporary Staffing Administrator and Head of E-Rostering.

Preparing monthly files of filled Bank and Agency shifts, in preparation for CQC inspections.

Create rosters from the templates.

Preparing the Board Reports for issuing by the Head of E-Rostering.

Reminding staff of upcoming or overdue unfinalised rosters.

Checking HealthRoster for any staff who have been locked out, and unlocking them.

Checking that all staff members have their contact details logged in the system.

Producing monthly Unify Reports for the wards and issuing them to Information.

Setting up staff members' user accounts on the system.

Inputting staff training shifts into the system to ensure payment.

Sending timesheets to payroll to ensure payment, both monthly and on an ad-hoc basis.

Checking ESR for staff payroll numbers.

Running sickness reports for staff sick on Bank Holidays.

Send off reports to Finance and HR on weekly and monthly bases.

Check ESR and the websites to ensure that staff professional registrations are up-to-date.

Download lists of Agency staff and check to see if they need end-dating.

Import A/L Accrual Plan on a monthly basis.

Remind staff to finalise their monthly rosters before we send payroll.

Open up rosters from template.

Add in Bank Holidays every time a new roster with a Bank Holiday is opened.

Send Specialist Bank Timesheets to payroll on a regular basis.


To assist service users and team members with regards to user account access in a polite and friendly manner at all times.

To deal with telephone enquiries ensuring all messages are passed to staff in a timely manner.


Issue routine reports from e-rostering to various departments within the Trust - maintain tasks diary to ensure that all reports are issued in a timely manner and are up to date.

To assist managers with roster changes and create additional shifts to rosters following Matron approval.

To maintain up to date filing systems both manual and computerised.

Maintain electronic diaries/calendars for other members of staff.

Booking rooms/venues as assisting with events and meeting.

Use of general office equipment e.g. photocopier, fax, shredder.

Data inputting e.g. spread sheets, databases, PowerPoint, etc.

Take notes for staff meetings as required

To communicate with other members of staff, colleagues and service users across the Trust relevant to

  • Oswestry, Shropshire, United Kingdom The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    We are looking for a MCSI Therapies Administration Assistant.The post holder will provide secretarial and administrative support to the Midland Centre for Spinal Injuries Therapy Team to assist with the rehabilitation of patients, the discharge process and on-going issues post discharge.To assist the team lead in implementation and maintenance of...


  • Oswestry, Shropshire, United Kingdom Fantastic Funhouse Full time

    About usFantastic Funhouse is Shropshire's largest and most fun filled indoor soft play park with an amazing indoor football pitch and garage go kart track. We have attractions for all ages including a delightful café with extensive family friendly menu and coffee shop. Trampolines, go-karts, disco rooms, toddler area, slides, ball pits, climbing wall,...


  • Oswestry, Shropshire, United Kingdom Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    DUTIES AND RESPONSIBILITIES Key Tasks Precise roles within the Department will vary but will include some or all of the following: 1)Deal with patients face to face and by telephone in a sympathetic and welcoming manner. 2) Record details of patients arriving at Reception in Outpatients and make return appointments according to clinical requirements.3) Using...


  • Oswestry, Shropshire, United Kingdom The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    We are currently recruiting Bank Administrators who are looking for the ability to work flexibly or to work some additional hours within our Access Team, where you will be working within a Trust that is rated outstanding for its care and delivers the best patient experience in the NHS (according to the Adult In-Patient Surgery).Our Access Team ensure that...

  • Administrator

    1 week ago


    Oswestry, Shropshire, United Kingdom Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    Job summary The NHS is the biggest employer in Europe. It's a world-renowned institution and an exciting place to work, full of challenges and opportunities. The Robert Jones and Agnes Hunt Orthopaedic Hospital (RJAH) is one of the leading specialist orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction,...

  • Administrator

    1 week ago


    Oswestry, Shropshire, United Kingdom Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    Job Purpose The purpose of the job is to provide a comprehensive and professional administrative and clerical service to the Pre-operative Assessment Unit, working as part of the Pre-operative Assessment administration team. Duties and Responsibilities - Communicating daily with patients, their relatives and representatives, the Pre-op nursing team,...

  • Administrator

    1 week ago


    Oswestry, Shropshire, United Kingdom The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    The NHS is the biggest employer in Europe. It's a world-renowned institution and an exciting place to work, full of challenges and opportunities.The Robert Jones and Agnes Hunt Orthopaedic Hospital (RJAH) is one of the leading specialist orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a...


  • Oswestry, Shropshire, United Kingdom Star Employment Services Full time

    Marches School Oswestry SY11 2AAdministration AssistantGrade 5, Point 5 (£11.18 per hour)Pro-Rata Annual Salary £18,463.3037 hour per week - Term time only plus four daysPermanentTo start as soon as possibleWe are looking to appoint a reliable and trustworthy Administration Assistant for The Marches School in Oswestry.This role would suit someone who...


  • Oswestry, Shropshire, United Kingdom The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    We are looking to recruit an Administrative Assistant/Receptionist to assist with scheduling of admissions to hospital and out-patient appointments provide reception duties within our out-patient reception area.The Midland Centre for Spinal Injuries is an internationally recognised Centre. This is a unique opportunity to be part of an expanding and...


  • Oswestry, Shropshire, United Kingdom Absolute Personnel Full time

    Accounts AdministratorFull-TimeTemporary to PermanentOswestry£10.51 to £12.82 per hour (37 hours per week - 5:30)Are you looking for work as an Accounts Administrator?Well, this is the perfect opportunity for you, our client is looking for an Accounts Administrator to join their very friendly team in Oswestry.Duties: Analysing and reporting expenses. Data...


  • Oswestry, Shropshire, United Kingdom Evans Aggregates Limited Full time

    JOB DESCRIPTIONTRAINEE TRANSPORT ADMINISTRATORJob Title Trainee Transport AdministratorJob Description To support Operations Director/Transport Manager with the administration of maintenance, safety, legal requirements, and records for a fleet of 50 HGV vehicles and 20 trailers.Reporting To Wayne Jones - Operations DirectorPlace of Work Head Office, Radfords...


  • Oswestry, Shropshire, United Kingdom Shropshire Mobility Solutions Ltd Full time

    Showroom AssistantShropshire Mobility Solutions Ltd is a fast-growing, Oswestry-based company that provides a complete suite of business to business and business to consumer sales and repair solutions. We are looking for a Showroom Assistant to join our team and help us to grow. We are looking for someone who is eager to learn and has a desire to help...


  • Oswestry, Shropshire, United Kingdom Border Janitorial Supplies Ltd Full time

    Border Janitorial Supplies Ltd is an established B2B Company operating around the Powys, Shropshire and West Wales areas. We provide a wide range of professional catering, cleaning and hygiene products along with an outstanding support package to commercial and public organisations.You will require experience of sales office duties along with knowledge and...


  • Oswestry, Shropshire, United Kingdom The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    Appointments Booking Coordinator(permanent mixture of hours, minimum of 24.5 a week )The Outpatient Booking Office provides a patient focused and responsive contact point for patients, ensuring all appointments are booked within the specified time limits. Outpatient Booking Co-ordinators will manage their own delegated responsibility in operating a partial...


  • Oswestry, Shropshire, United Kingdom Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    Job summary Appointments Booking Coordinator(permanent mixture of hours, minimum of a week ) The Outpatient Booking Office provides a patient focused and responsive contact point for patients, ensuring all appointments are booked within the specified time limits. Outpatient Booking Co-ordinators will manage their own delegated responsibility in...


  • Oswestry, Shropshire, United Kingdom Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    MAIN DUTIES AND RESPONSIBILITIES 1. To provide secretarial and administrative support to the MCSI Therapy Team.2. Ensuring Statutory & Mandatory Training is up to date and book accordingly3. Dissemination of information to the Team4.Recording Annual Leave and Sickness5. Taking dictation via shorthand6. To assist the team lead in implementation and...

  • Admin Assistant

    1 week ago


    Oswestry, Shropshire, United Kingdom Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    Duties and Responsibilities -Using the hospital computer and other NHS systems e.g.Patient Administration System, National Strategic Tracing Service, RIO to:a. Input activity datab. Record and amend details of patients accurately on PAS/RIOc.Make outpatient appointments and generate confirmation letters - Manage waiting list times and book referrals...

  • Booking Coordinator

    1 week ago


    Oswestry, Shropshire, United Kingdom Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    Key Tasks: 1. Assigned to specific Consultant Surgeons but there is an expectation that staff will provide support and cover during periods of leave for colleagues, including other departments.2. Add patients to the outpatient waiting list from referral, ensuring all information is entered on to the Lorenzo system and where necessary request images....

  • Booking Coordinator

    1 week ago


    Oswestry, Shropshire, United Kingdom The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    Who we're looking forRheumatology Team Booking CoordinatorWe are seeking an enthusiastic and dedicated individual to join our Rheumatology booking team at The Robert Jones and Agnes Hunt Orthopaedic Hospital.The successful applicant will have the ability to work in a fast-paced, busy environment working within a multi-disciplinary team, and will be able to...


  • Oswestry, Shropshire, United Kingdom Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust Full time

    The job holder will provide: Administrative support and clinical data collection to support consultants/ surgeons within the Robert Jones and Agnes Hunt Orthopaedic hospital. Support to the Quality Outcomes Manager in ensuring that the Quality Outcomes unit operates efficiently and meets the information needs of the Trust. Coordinate National and Local PROMs...