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Digital Project Administrator
3 months ago
An exciting 12 month fixed term or secondment opportunity has arisen for a band 4 Digital Project Administrator to join our LUHFT EPR Programme team.
Liverpool University Hospitals NHS Foundation Trust has embarked on a journey to provide great care for our patients. We are a front line digitisation trail blazer on the national EPR programme.Together we will underpin the care that our hospitals provide with a robust digital infrastructure, comprehensive suite of digital solutions and a wealth of digital intelligence.
Our digital strategy clearly sets out our great ambition, which delivers a progressive and cohesive portfolio of digital solutions to front-line staff.
Working within the EPR Programme Project Management Office, the main focus of the post will be to provide a project administrative support service primarily to programme and project management teams.
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
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- To act as a central hub for receiving, processing and distributing programme and project information and documents, maintaining a database as required.
- Set up and maintain a configuration library to identify, record and track all documentation associated with a programme or project, maintaining version control. Undertake word processing.
- To support the production and tracking of project plans and associated reports in-line with internal project governance standards (PRINCE2/AGILE).
- Maintain and provide a quality control function for programme management.
- Be involved in the development of standards to support the successful delivery of programmes and projects.
- Be responsible for coordinating the preparation of agendas and papers for meetings as well as the production of minutes.
- Book venues and arrange meetings, seminars, training, travel and accommodation for team staff, as well as providing support with the preparation and running of events and workshops.
- Make and receive calls, acting as the first point of contact on behalf of programme/project or other supported functions staff. The post holder must be able to field calls and provide information where appropriate.
- Manage team members diaries
- Participate in the production of written procedures and protocols for within Programme and project management support and administration and inform staff of such procedures and protocols.
- To provide a quality assurance role in respect of documentation and programme and project standards used.
- Support the project teams and staff with the management of risks, issues and benefits. In particular develop and maintain up to date associated registers, ensuring that the owners are aware of when escalation is required.
- To liaise with external agencies and suppliers, as required on behalf of the project office and project staff. This will include the processing and sharing of information relating to particular projects.
- To provide cover where necessary for other Project Office staff.
