Executive Assistant to CEO

1 week ago


London, Greater London, United Kingdom EA Search Full time

EA Search are exclusively representing a rapidly growing FinTech, based in London, in the search for an Executive Assistant to join the team, providing 1:1 support to the CEO / Founder.


In short, this position is a mission-critical hire.


This specific role will mostly look after the CEO's priorities; giving insight into the where, who, and why of his day, as well as preparing him in advance.

This is a vital role for the organisation and one which will provide unique access into a CEO's day-to-day from a strategic perspective.


Key Responsibilities:

  • Understanding who, where, and why the CEO is meeting with internal and external parties.
  • Supporting the CEO's preparation ahead of key meetings and initiatives.
  • Carrying out followup actions after meetings, and anticipating next steps.
  • Coordinating with internal and external parties on behalf of the CEO.
  • Complex diary management, including creating schedules across multiple time zones.
  • Inbox management.
  • Ability to liaise with people at all levels.
  • Coordinate large internal and external group meetings and events.
  • Take minutes when required.
  • Detailorientated by nature.
  • Proactive management of travel arrangements.
  • Prepare meeting agendas and documents/presentations.
  • Liaison with family office and dealing with personal matters as/when required.
  • Support in the coordination of the private jet and various drivers on a regular basis.

Key Competencies:

  • Ability to keep pace within a timedemanding position.
  • Excellent communication skills, both written and verbal.
  • The ability to multitask, whilst always prioritising the CEO's needs/wants.
  • Strong commercial acumen know how to prioritise tasks/meetings to meet business needs.
  • Strong problemsolving skills.
  • Ability to deal with changing plans, quickly.
  • Ability to work and schedule across multiple time zones.
  • Excellent time management and communication skills.
  • Team player.
  • Calm under pressure.
  • Understanding of the importance of discretion and loyalty.
  • Confident with MS Office.
  • Available to work in the office 5 days a week.
  • Accessible outside of core hours, including weekends.
- **EA Search is acting as an employment agency following official instructions from our client*_

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