Personal Assistant to Medical Matrons

1 week ago


Chelmsford, Essex, United Kingdom Mid and South Essex NHS Foundation Trust Full time
We are looking for a Personal Assistant to join our Medical Matrons on a permanent full-time basis.


You will produce a comprehensive, high standard effective and efficient personal assistant service to support the work of the medical matrons.

This will include the co-ordination of documentation, supporting and servicing by taking minutes and appropriate follow-up action.


You will be expected to work as directed by the medical matrons ensuring that systems and procedures are developed and in place to achieve deadlines.


Act as first point of contact for medical matrons dealing with internal and external enquiries to the Trust at own discretion, taking detailed messages and using initiative to deal with queries.


You will be expected work on their own initiative with minimum supervision and be required to communicate effectively and efficiently with all levels of management, displaying a high level of tact and diplomacy at all times.


Secretarial, administration, coordinate complaints and gathering information, development of training and technological advances, participate in annual appraisal process and maintain mandatory training records.

Compile, manage and co-ordinate the complex diary/calendar of meetings serviced and extraordinary meetings/away days.

Ensure agendas are drafted for approval by the Chair in a timely manner and circulated by the agreed deadlines.


Plan and prepare documentation and action the programme of forward business and matters arising from previous meetings and ensure action arising is dealt with appropriately.

Responsible for ensuring that documentation is distributed in a timely manner.

Provide a full secretarial and typing support service include shorthand and minute taking at formal meetings. Ensure minutes and action notes are circulate as required to agreed deadlines.


By using own initiative prioritise and manage daily complex tasks to ensure the smooth functioning of role to meet necessary deadlines.


Responsible for maintaining an effective bring-forward system for the correspondence and actions of the medical matrons ensure responses are followed up when they have not been received.

Bring to the attention of the matrons relevant information as appropriate.

Plan and prioritise as appropriate draft responses to correspondence for the matrons.


Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.


We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.


From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be.

Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.


We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.



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