Personal Assistant
1 week ago
Your World Healthcare is a leading specialist healthcare recruitment agency, placing a range of healthcare professionals including Non-Clinical and Clinical positions.
Personal Assistant
Location:
Chelmsford
Job Type:
Temporary
Duration of booking:
Expected to last up to 3 months' with possible extension
Proposed start date:
ASAP
Sector:
Healthcare
Base:
Hospital
Pay Rates:
Band 4
£ £12.35 paye per hour
£ £13.35 paye inclusive of holiday pay per hour
£ £14.35 umbrella per hour
All of the rates are depending on skill and experience
Working Days and Hours:37.5 hours a week, Monday to Friday, 9am-5pm
Travelling for work purposes:
Not Specified
Hybrid:
Not Specified
Job Purpose
Responsibility for liaising with a wide range of people and agencies (internal and external) in a diplomatic, professional manner. You will provide executive support by managing, monitoring their inbox, diary management, producing reports, minute takingand taking telephone calls.
Appropriately manage telephone calls in an effective and efficient manner, screening and diverting calls as necessary, demonstrating an excellent knowledge, and understanding of processes across the group and familiarity with key personnel.
Senior Leadership Team.
Prioritise and effectively manage a range of complex tasks simultaneously on a daily basis, supported by the
Senior Executive Secretary, working flexibly to support the needs of the Senior Leadership Team.
Collate and analyse information and data to prepare and produce sensitive and complex reports, memorandums and other communications on behalf of the Senior Leadership Team for a range of audiences both internally and externally
Knowledge, Skills and Experience
- Highly proficient in MS Office: Word, PowerPoint, Outlook, Excel, Sharepoint
- Internet and basic database skills
- Strong Organisational Skills: Prioritisation, Multitasking, time management, managing to deadlines
- Confident with handling and routine analysis of numeric data
- Able to draft correspondence and reports with minimum supervision and use of initiative
- Able to maintain confidentiality
- Extensive PA experience for a senior manager or director in a medium sized or large organisation
- Experience of supporting and minuting senior / board level meetings
- Experience of providing support to and prioritising work for more than one individual
- Flexible and adaptable approach to work, able to anticipate upcoming requirements
- Selfmotivated, comfortable and able to work on own initiative; solution oriented problem solver
- Excellent Interpersonal Skills; confident and assertive, good influencing skills
- Customer focussed and approachable
- Evidences a desire to develop and improve processes
- Methodical with high attention to detail
- Good Written and Verbal Skills
- Natural Team worker
- Energy, Drive and Tenacity
- We are an equal opportunities employer_
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