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Administrator

3 months ago

Aberdeen, Aberdeen City, United Kingdom Aberdeen Appointments Agency Full time

The Administrator will assist the Operations Manager with the coordination and administration related to the sales order and purchasing logistics, both nationally and internationally.

In addition, this role will provide support to the planning and operation within the Warehouse department.

  • Carry out work in accordance with company Health, Safety, Environmental and Quality systems.
  • Assisting in the warehouse team on a daytoday basis, reporting any performance or employee relation issues to your Line Manager in their absence HR.
  • Addressing, logging, and coordinating any vendor/customer queries/issues highlighted to line manager.
  • Ensuring that best prices are maintained in all aspects of Purchasing and improving on costs where possible.
  • Processing requisitions to purchase order status via the computer raising order, sending order to supply company, phoning suppliers to check prices and delivery dates and checking on dates to ensure goods arrive on time.
  • Checking delivery notes with goods in book and original purchase order, typing up information and processing via the computer.
  • Processing supplier invoices checking prices, details and dates are correct, entering details into computer.
  • Processing supplier statements checking that invoices on statement match supplier account entries.
  • Processing supplier payments and sending out remittances.
  • Dealing with all phone calls regarding supplier enquires.
  • Liaise with Warehouse Supervisor as to smooth running of Warehouse operations.
  • Allocating and despatching of goods & sales orders to produce invoices & creating 'to follow' sales orders for goods not in stock.
  • Checking the Sales Orders daily ensuring all orders are despatched in a timely manner.
  • Ensuring where required Couriers are arranged for goods being delivered in a timely manner to customers.
  • Processing of orders from customers & Sales Team.
  • Dealing with any Customer Queries on a daytoday basis and following through any requirements or requests e.g., data sheets, quotations etc.
  • Processing of offshore orders and quotations, ensuring that any special requirement(s) relating to the information required on the delivery note are met.
  • Updating of delivery notes & ensuring all scanned and saved to the Customers Accounts.
  • Keeping a record of all lifting frame hires & ensure certification is up to date.
  • Invoicing of customers through supplier portals.
  • Assisting end of month duties, which include stock adjustment and invoicing of lifting frames for the month.
  • Stock adjustment at month end and completing Stock sheets.
  • Archiving of paperwork.
  • Maintain IMS spreadsheet in line with the company Processes & procedures.
  • Keep track of all calibration and building maintenance to ensure everything is up to date.
  • Any other duties required in line with the needs of the business.

Job Types:
Full-time, Permanent

Work Location:
In person