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Administration Assistant

3 months ago

Glasgow, Glasgow City, United Kingdom Pars Foods Full time
Hours - 40 (Mon - Fri 8am - 4pm)


This contract, as temporary maternity cover, will begin on Monday 6th March 2023 and will terminate upon the return of the employee on maternity leave.

Reports to - Office Manager

Job Description:


Ensures effective management of office procedures and support the Office Manager by carrying out essential office duties, for example, entering sales invoices, cash handling, printing labels, photocopying, scanning, stationery management, filing.


Main Duties and responsibilities:

  • Enter data from various sources into sales invoice system
  • Answering phone calls, supporting customers and transferring as necessary.
  • Drafts, formats, and prints relevant documents as required.
  • Interacts with Office Manager and Directors and carries out AD HOC requests
  • Manages outgoing post and records data on special deliveries.
  • Manages Stationery orders and passes any requests to Director for processing.
  • Maintaining a positive, friendly company image when dealing with visitors, customers, and colleagues in person and via telephone.
  • Recording accurate information on the sales system to ensure effective customer management.
  • Ensure accuracy when dealing with customers, recording accurate information for onward transmission to management, if required.
  • Working effectively to targets, set by management, in a timely manner.
  • Support Office Manager with any Admin tasks, as and when required.
  • Deal effectively with any responsibilities allocated by management.

Skills and Qualifications:
Essential

  • Minimum 1 years' experience in an administration role
  • Excellent Customer Service Skills
  • Ability to work to tight deadlines
  • Excellent attention to detail
  • Ability to multitask
  • Effective communication skills
  • Ability to work as part of a Team
  • Data Input Experience
  • PC literate (all MS Office suite) and aptitude to pick up new software packages quickly
  • Effective Problem-Solver
  • Understanding of confidentiality requirements
  • Experience of working in Food Manufacturing

Job Types:
Full-time, Temporary contract

Salary:
£22,000.00 per year

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • GLASGOW: reliably commute or plan to relocate before starting work (required)

Work Location:
One location

Expected start date: 06/03/2023