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Resources Assistant
3 months ago
About the Role
Purpose of the job -The post holder will have a significant role supporting administration processes,including meetings for The Libraries Consortium (TLC) and other events in the service.
What the job actually requires:
Support the Resources Officer to process invoices, raise purchase orders and communicate with suppliers; Provide administrative support to Cultural Services events. Support The Libraries Consortium (TLC) meetings including taking high quality minutes, for distribution to internal and external colleagues and partners; Support meetings within the Service and ensure all necessary documents are prepared and available beforehand; Provide support to the group of volunteers in the service. About Us Sutton's Cultural Services are a part of the London Borough of Sutton. The service manages 8 libraries and 3 heritage houses in the Borough. Sutton's Cultural Services provides a year-round programme of events, activities and social opportunities for all ages in Sutton's Library and Heritage Houses. Sutton's Cultural Services maintains a high quality of service to the residents to exercise a welcoming environment. About YouWe're seeking candidates who possess a broad understanding of the functions and responsibilities undertaken by the local authorities. This includes familiarity with the various services, initiatives, and policies that local authorities oversee within their communities. As part of our team, you'll demonstrate your exceptional organisational and administrative skills, effortlessly coordinating various tasks while maintaining an unwavering commitment to excellence. Previous experience in organising meetings and taking notes is essential, as you'll play a pivotal role in ensuring smooth coordination and effective communication within our dynamic environment.
Proficiency in IT is essential, and familiarity with Google Workspace is particularly valued. As part of our team, you'll be expected to utilise various digital tools and platforms effectively, including Google Workspace, to streamline processes and enhance productivity across our operations.
Our Offer To YouAs an organisation that values and nurtures talent, we're committed to helping you fulfil your potential and will offer you a supportive, friendly and collaborative environment to grow and develop your career and skills. We're constantly striving to improve our ways of working so putting your ideas across - however big or small - will be fully encouraged and supported by your colleagues and our dynamic and experienced management team.
In addition, we offer a modern and flexible working environment for our staff, supported by our IT infrastructure, including Google Chromebooks and Google Apps. Our Flexible Working - Smarter Working Scheme embraces new ways of working. It provides improved work life balance for our staff as it allows staff to work from a variety of locations and staff are not required to work within the office 5 days a week.
Employees have access to a wide range of benefits, some of which include:
Generous annual leave entitlement plus bank holidays (pro-rata if part-time working hours apply) Flexi-time (Please note, this applies to roles at grades 1-9 only) Three volunteering days per year in Sutton Comprehensive learning and development programme Local and national discounts for shopping, eating out and leisure activities Interest free season ticket loans Local Government Pension Scheme Car parking scheme Bicycle loan facilities and cycle to work scheme Zip car scheme Free eye tests and contribution towards glasses Confidential wellbeing and counselling support Subsidised gym membership