Personal Assistant to CEO

1 week ago


Norwich, United Kingdom Reed Full time

Reed are excited to be exclusively working with a collaborative organisation in Norwich, recruiting for the position of PA to CEO to join the team on a permanent full time basis.

Working 35 hours per week, Monday to Friday 9am – 5pm (hours possibly a little flexible).

Hybrid working available- 3 days in the office and 2 from home.

This position is pivotal in providing proactive, confidential and efficient support to the Chief Executive and Director of Finance with a range of daily tasks to relive their workload, as well as assist with key projects within the organisation.

  • Main point of contact for the Chief Executive and Director of Finance
  • Diary management, coordinating meetings, booking rooms and ordering catering
  • Preparation for board meetings, producing agendas and taking minutes
  • Hosting visitors and key stakeholders to provide a great customer service
  • Supporting with development and planning for future meetings & events
  • Making travel arrangements
  • Providing efficient administration support – writing correspondence for emails and letters
  • Ordering supplies as required
  • Advertising and processing small grant funds where available
  • Monitoring complaints and issues, supporting with continual improvement initiatives
  • Supporting with governance in the absence of the governance officer
  • Reporting and other administrative tasks

What are we looking for?

  • At least 3 years' experience as a Personal Assistant / Executive Assistant
  • Exceptional organisation and planning skills
  • Demonstrateable experience delivering effective administration support
  • Strict confidentiality
  • Great interpersonal skills and a professional working nature
  • Excellent communication and influencing skills at all levels- written and verbal
  • Strong IT skills- Microsoft Word, Excel, Outlook, PowerPoint, and using Virtual meeting software
  • Project coordination experience with ability to manage tasks simultaneously within deadlines
  • Creative problem solving
  • High levels of attention to detail and accuracy
  • Ability to remain calm under pressure and positive with changing priorities
  • Self-motivation and proactive work approach
  • Calm professional work manner
  • Confident taking on new projects and working on own initiative
  • Driving licence to travel to meetings within Norfolk

Package

  • Salary of circa £32,000
  • 25 days annual leave plus bank holidays- rising with service
  • Pension Scheme
  • Life insurance
  • Free parking onsite
  • And other great benefits

Please apply online as soon as possible with your updated CV if you're interested in this fantastic opportunity

Thank you- Nikki Cranmer- Reed Recruitment, Norwich Office

Executive Assistant | Personal Assistant | Executive Office | Secretarial Support | Administration


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