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Buyer - Procurement Team
2 weeks ago
This is an exciting opportunity to join the West Suffolk Procurement team to support the sourcing, ordering, and delivering of goods and services across the West Suffolk Hospital and community.
The role requires experience of procurement in the public sector, good IT knowledge, and excellent customer services skills.The role will be the first point of contact for users across the Trust and suppliers with all purchase order queries.
Engage and communicate with staff and suppliers daily.Source goods and services from a range of different supplier
Undertake procurements for low value tenders
Request quotation
Analyser quotes and tenders to ensure value for money
Expedite outstanding orders and ensure systems are keep up to date
Regularly audit supplier catalogues to ensure product range and pricing are correct
BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk.
The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward).
Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.
We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.
With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work.
We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.
Join us. What will you #BeKnown for?
Job summary:
The post holder will assist the department in providing the Trust with a comprehensive, cost effective and efficient procurement function for the supply of goods and services
Job responsibilities:
- Sources stock and nonstock products and services to required specification, identifying, planning and recommending the most commercially advantageous options for the Trust.
- The post holder will work with various procurement systems including NHS Supply Chain online ordering system, Spend Comparison Service, ADB Multiquote and any other system as required in the sourcing of goods and services for user departments.
- The post holder will be required to maintain the Trusts product catalogue within Integra/Nexus/GHX and any other future cataloguing system that may be implemented
- Negotiate lead times, delivery schedules and savings along the supply chain with suppliers and stakeholders.
- Establish the best route to market by check requisitions against national contracts, framework agreement and local contracts.
- Raise orders with values below the quotation / tender thresholds as per SFI's following verbal requested for prices from the supplier base. Evaluate prices and carry out a cost analysis (prices versus costs). Inform the customer of the outcome, if applicable.
- Request written quotation for goods in the quotation range as per the agreed Purchasing Procedures.
- Ensure goods requiring proofs or samples are authorised by the customer before order is raised.
- Maintains the Trusts product catalogue system keeping it up to date and carrying out amendments and additions as required
- Support the Procurement Manager to undertake under/over threshold procurement processes.
- For single tender action process, ensure a signed "waiver" to Trust SFI's is obtained. This process must only be used in extreme cases.
- Prioritise urgent requirements.
- Respond to customer's queries in a timely and efficient manner.
- Takes responsibility to ensure that the routine office administration associated with the operation of the Department is completed in a timely manner.
- Ensures that the Trusts' Standing Financial Instructions (SFI's) and Policies and Procedures are adhered to at all times and assist in the implementation of policies and procedures relating to procurement activity.
- Provides procurement advice and support to Trust staff as and when required, seeking advice and support from Line Manager as appropriate.
1.
Communication:
To liaise with suppliers and key stakeholders and be first point of contact for the Trust for procurement enquires.
Respond sensitively and tactfully to queries/complaints and other enquiries relating to the role.
1.
Analytical and judgemental:
Undertak
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