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Buyer - Procurement Team

3 months ago

Bury St, Suffolk, United Kingdom West Suffolk NHS Foundation Trust Full time

Job summary:

The post holder will assist the department in providing the Trust with a comprehensive, cost effective and efficient procurement function for the supply of goods and services Job responsibilities: Sources stock and non-stock products and services to required specification, identifying, planning and recommending the most commercially advantageous options for the Trust.

The post holder will work with various procurement systems including NHS Supply Chain online ordering system, Spend Comparison Service, ADB Multiquote and any other system as required in the sourcing of goods and services for user departments.

The post holder will be required to maintain the Trusts product catalogue within Integra/Nexus/GHX and any other future cataloguing system that may be implemented Negotiate lead times, delivery schedules and savings along the supply chain with suppliers and stakeholders.

Establish the best route to market by check requisitions against national contracts, framework agreement and local contracts.


Raise orders with values below the quotation / tender thresholds as per SFIs following verbal requested for prices from the supplier base.

Evaluate prices and carry out a cost analysis (prices versus costs). Inform the customer of the outcome, if applicable. Request written quotation for goods in the quotation range as per the agreed Purchasing Procedures.

Ensure goods requiring proofs or samples are authorised by the customer before order is raised.

Maintains the Trusts product catalogue system keeping it up to date and carrying out amendments and additions as required Support the Procurement Manager to undertake under/over threshold procurement processes.

For single tender action process, ensure a signed waiver to Trust SFIs is obtained. This process must only be used in extreme cases.

Prioritise urgent requirements. Respond to customers queries in a timely and efficient manner.

Takes responsibility to ensure that the routine office administration associated with the operation of the Department is completed in a timely manner.

Ensures that the Trusts Standing Financial Instructions (SFIs) and Policies and Procedures are adhered to at all times and assist in the implementation of policies and procedures relating to procurement activity.

Provides procurement advice and support to Trust staff as and when required, seeking advice and support from Line Manager as appropriate

Communication:

To liaise with suppliers and key stakeholders and be first point of contact for the Trust for procurement enquires.

Respond sensitively and tactfully to queries/complaints and other enquiries relating to the role.

Analytical and judgemental:
Undertake analysis of quotation and tender returns to demonstrate value for money procurement.

Planning and organisational Skills:
Identify priorities and organise time to enable the delivery of an efficient procurement service. Identify key areas for aggregated spend across the Trust. Plan regular expediting of orders to ensure purchase orders and ready for payment. Maintain manual and electronic filing systems for audit requirements.

Governance:
Requests and organises Trust compliant documentation including financial, safety and quality based. (e.g. SQs, PAQ, Charitable Funds, Vat Exemption).

Be fully conversant with all the procurement policies and contribute to revisions and updates Manage and maintain effective systems for the collection and evaluation of information to support robust governance processes.

Be fully conversant with all relevant Trust policies and procedures, including, Fire, Health, and Safety, Disciplinary, Grievance and Industrial Relations

Finance and Resources:
To monitor and work with the stakeholder and Account payable teams to support the matching of invoices to ensure timely payment of invoices

Information Resources:
Ensure systems are in place and are maintained and developed to manage information on education and training requirements including mandatory and statutory training