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Part-time Office Manager
3 months ago
An award winning people orientated architecture practice is looking for an experienced Office Manager on a part-time basis, overseeing the day to day running of a large office, supporting the Directors and managing the support team.
It's a great varied role running the office of a busy working studio. A key focus of the role will be on the facilities side ensuring the office is running smoothly and looking after H&S. You will also be looking after the support team and ensuring reception runs smoothly.
Management of the Office includes:
- Oversee management of front of house and reception
- Manage maintenance contracts for all services, ensuring planned maintenance and ad hoc repairs are carried out as required
- Oversee utilities contracts
- Maintain fire and security contracts and procedures including fire alarm test, drills, fire wardens and security access, CCTV
- Assist with health and safety in the London and Manchester studios including overseeing first aiders and first aid box supplies
- Review general risk and fire risk assessments for London and Manchester with H&S Director and Associate
- Coordinate with IT support and organise internal moves and relocations
- Manage the Studio Assistant and Receptionist in London and Studio Administrator in Manchester
- Manage suppliers (e.g., cleaners, stationery, coffee, recycling etc.)
- Ensure premises defects are dealt with promptly
- Oversee studio recycling
- Oversee the facilities and H&S in the workplace induction process
- Coordinate with HR manager to conduct workstation assessments
- Prepare and manage all facilities requirements for the audits
- Prepare and manage facilities budget
- Assist Technical Coordinator with PPE supplies.
- Organise, manage and report at the weekly staff forum
- Coordination of Business Continuity Plan
- Assist with quality management systems, audits and procedures
- Proofread, format and issue documents
- Organise internal and external meetings
- Organise, support and minute Senior Management meetings
This role is busy and varied and will be office based 5 days a week although they are fleixble on hours whether it be 10-4 or 9-3. You'll need excellent organisational skills as well as previous experience of running an office, managing a team and looking after facilities.
Fantastic role in a beautiful studio and even better team. They really are a great company to work for who value their staff and wellbeing.
Think you have the experience they need?Send in your CV by clicking on apply now.
