Pa/legal Secretary

2 weeks ago


Derby, Derby, United Kingdom Flint Bishop Solicitors Full time
Family & Matrimonial|
Derby

FAMILY & MATRIMONIAL
PA/Legal Secretary - Family & Matrimonial

This role is responsible for supporting the Family & Matrimonial department with a range of legal secretary/PA duties. This role reports to the Head of Family & Matrimonial.

You will assist solicitors and fee earners with a wide range of administrative tasks in relation to the caseload in the department and be responsible for liaising directly with clients and ensuring a high level of client care is provided at all times.

Role

Key responsibilities will include:

  • Preparing from dictation, verbal or written instructions correspondence and documents as required.
  • Completing filing on a daily basis.
  • Being the first point of contact for client calls and general inquiries for the team.
  • Opening files in accordance with departmental and firmwide procedures.
  • Closing and arranging storage for client matter files.
  • Preparing bundles as requested by the solicitors and head of department.
  • Requesting closed client matter files to be returned from storage as and when required.
  • Preparing mail and ensure that any enclosures required are attached.
  • Chasing unpaid invoices where required.
  • Arranging for all photocopying to be completed within the required timeframes.
  • Making appointments, arranging meetings and maintaining the diary for the fee earners.
  • Ensuring that any meeting rooms required are booked as necessary.
  • Attending clients both in person and on the telephone and providing support in a professional and friendly manner in keeping with the firm's standards for client care and confidentiality.
  • Ensuring the confidentiality of all the firm's and client's documentation and information.
  • Working actively within your department to create a good working atmosphere and to provide a firstclass service to all fee earners and clients.
  • Ensuring that all SRA/ ISO and departmental procedures that are relevant to your role are followed and complied with.

You will:

  • Have at least 1 years' experience in a PA or admin support role.
  • Have excellent word processing and audio typing skills.
  • Have excellent expertise/knowledge of Microsoft Office.
  • Have strong communication skills both verbal and written.
  • Have excellent time management skills with the ability to multitask and to meet tight deadlines.
  • Have excellent client care skills.
  • Be able to demonstrate a "can do" attitude.
  • Be a team player.
  • Disclosure will be required in the event that a position is offered._

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