Pa/admin
2 weeks ago
You will be working Mornings, Monday-Friday (Flexible Hours, 3.5 per day)
To provide secretarial support for the South BCU Divisional Commander and the senior management team including:
- Dealing with people both face to face and via the telephone.
- Maintaining relevant databases, records and files.
- Dictation, minute taking, typing of reports and letters.
- Dealing with post, creation of presentations and other department documents.
Specific Roles and Responsibilities:
To work unsupervised, using own initiative to ensure priorities are covered during the absence of any member of the senior management team.
- To work unsupervised, using own initiative to ensure priorities are covered during the absence of any Head of Department or Manager.
- To be responsible for organising meetings, including the preparation, attendance, minute taking and action follow up, as well as management of equipment required for meetings.
- Dealing with correspondence, collation of paperwork and submissions, and preparing responses on behalf of the senior management team.
- Arranging and coordinating travel and accommodation requirements.
- Preparing, distributing and coordinating departmental information, including dealing with electronic media communications, e.g. managing the intranet.
- Contacting third parties and other agencies in relation to queries/requests/meetings.
- Using provided information to create presentations and technical diagrams.
Skills & Experience Required:
Essential:
- GCSE Grade C/4 English Language or equivalent experience or previous experience of receiving and actioning written and verbal communications.
- RSA III Wordprocessing or equivalent experience.
- Proven experience of text processing and clerical work to include.
- Typing of reports, letter and minutes of meetings.
- Organising, attending meetings and taking minutes.
- Management of diaries.
- Ability to maintain accurate records of files.
- Good people skills to deal courteously and tactfully with internal and external customers both face to face and via the telephone.
- Working in a confidential area.
- Ability to work unsupervised to achieve deadlines.
- Ability to use Microsoft word, excel and PowerPoint or similar software to process to a professional level.
Desirable:
- Dictation skills.
- Secretarial skills qualification.
- Customer service qualification.
- Able to use Microsoft Vision
To speak to a recruitment expert please contact Lynette crisp
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