Pa/admin

2 weeks ago


Derby, Derby, United Kingdom Adecco UK Full time
I am currently recruiting for a Part-Time Personal Assistant to work for Derbyshire Police at their headquarters.

You will be working Mornings, Monday-Friday (Flexible Hours, 3.5 per day)

To provide secretarial support for the South BCU Divisional Commander and the senior management team including:

  • Dealing with people both face to face and via the telephone.
  • Maintaining relevant databases, records and files.
  • Dictation, minute taking, typing of reports and letters.
  • Dealing with post, creation of presentations and other department documents.

Specific Roles and Responsibilities:

To work unsupervised, using own initiative to ensure priorities are covered during the absence of any member of the senior management team.


  • To work unsupervised, using own initiative to ensure priorities are covered during the absence of any Head of Department or Manager.
  • To be responsible for organising meetings, including the preparation, attendance, minute taking and action follow up, as well as management of equipment required for meetings.
  • Dealing with correspondence, collation of paperwork and submissions, and preparing responses on behalf of the senior management team.
  • Arranging and coordinating travel and accommodation requirements.
  • Preparing, distributing and coordinating departmental information, including dealing with electronic media communications, e.g. managing the intranet.
  • Contacting third parties and other agencies in relation to queries/requests/meetings.
  • Using provided information to create presentations and technical diagrams.

Skills & Experience Required:

Essential:

  • GCSE Grade C/4 English Language or equivalent experience or previous experience of receiving and actioning written and verbal communications.
  • RSA III Wordprocessing or equivalent experience.
  • Proven experience of text processing and clerical work to include.
  • Typing of reports, letter and minutes of meetings.
  • Organising, attending meetings and taking minutes.
  • Management of diaries.
  • Ability to maintain accurate records of files.
  • Good people skills to deal courteously and tactfully with internal and external customers both face to face and via the telephone.
  • Working in a confidential area.
  • Ability to work unsupervised to achieve deadlines.
  • Ability to use Microsoft word, excel and PowerPoint or similar software to process to a professional level.

Desirable:

  • Dictation skills.
  • Secretarial skills qualification.
  • Customer service qualification.
  • Able to use Microsoft Vision
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Lynette crisp
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