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Personal Assistant

4 months ago

Derby, United Kingdom NHS Derby and Derbyshire ICB Full time

**Personal Assistant (Band 4) Posts to work with**:
**Post 1**:
Director of Primary Care and the Director of Mental Health, Children & Young People and Learning Disabilities & Autism

(Monday - Friday - 37.5hrs)

**Post 2**:
Chief Pharmacy Officer

(Monday - Thursday - 30hrs)

An excellent opportunity for highly motivated and enthusiastic individuals to join the NHS Derby and Derbyshire ICB as a Personal Assistant. The roles will provide an efficient, high quality, professional, confidential and comprehensive administrative and secretarial support to the Directors/Chief Pharmacy Officer and their senior teams which will involve diary management, organising meetings, taking minutes, and organising and co-ordinating key tasks as well as working with and supporting the wider Admin team.

Interviews will be held face to face at The Council House, Corporation Street, Derby DE1 2FS on 3rd and 4th of June, 2024.

to ensure high quality administration and support is provided at all times

provide a high level of administrative support, managing workload and taking decisions within defined administrative policies;
preparation of agendas and minutes, taking appropriate follow-up action as required (this may include occasional preparation and minuting of committees where cover cannot be provided by an Executive PA;
support the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department;
plan and manage the Director’s diaries ensuring their time is utilised to full effect and ensuring internal and external meetings are robustly organised;
provide confidential and timely inbox management to their designated Director;
produce high quality reports, presentations, letters and other correspondence on behalf of Directors;
provide administrative support for Committees and Sub-Committees which are within the Directors remit;
ability to provide support to the Senior & Executive Assistants as and when required and ensuring they are an effective link to the Executive Team;
plan, prioritise and manage complex and conflicting workloads;
work with other PAs within the team to ensure that appropriate cross cover is provided;

At DDICB we are passionate about making diversity and inclusion part of our DNA. We have staff engagement forums, a diversity and inclusion network run by and for our people and aim for a workforce demography representative of the local community.

Together, we are building an inclusive culture, where difference is celebrated and people feel able to bring their whole self to work.

We are a disability confident employer and offer a range of family friendly, flexible working arrangements and inclusive employment policies, to support our people in the workplace.

Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern.

If it works for the service, we will do our best to make it work for you.

**Job Title**: Personal Assistant

**Band**: Band 4

**Responsible to**: Executive Assistant

**Accountable to**: Director of Corporate Governance & Assurance

**Location**: The post holder may be required to work at any establishment at any time throughout the duration of their contract, normally at a location within the Joined up Care Derbyshire footprint, or as set out under the terms of their contract.
1. JOB SUMMARY AND KEY RESPONSIBILITIES

The post holder is a key member of the Director’s support team and is expected to work flexibly to ensure high quality administration and support is provided at all times, enabling the Director and team to work effectively and to provide and support a positive image of the ICB;
The post holder will be responsible for a high level of administrative duties, managing their workload and take decisions within defined administrative policies;
Highly motivated and enthusiastic individual to provide and coordinate administrative and secretarial services; including for example:
Preparation of agendas and minutes, taking appropriate follow-up action as required (this may include occasional preparation and minuting of committees where cover cannot be provided by an Executive PA);
Supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department;
Plan and manage the Director’s diaries ensuring their time is utilised to full effect and ensuring internal and external meetings are robustly organised;
Provide confidential and timely inbox management to their designated Director;
Act as the point of contact, dealing and responding effectively with queries and passing on relevant information sensitively;
Manage and prioritise all incoming and outgoing correspondence, initiating responses and drafting where appropriate;
Undertake Loggist duties at both internal and external meetings includin