Operations Administrator

2 weeks ago

Birmingham, Birmingham, United Kingdom University of Birmingham Full time

Position Details
School of Psychology

Location:
University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £28,397 to £30,210, with potential progression once in post to £33,938

Grade: 5

Full Time, Fixed Term contract up to February 2025

Closing date: 22nd April 2024


This role is also open as an internal secondment opportunity which would need to be agreed by your current line manager.


Our offer to you
People are at the heart of what we are and do.


The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.

We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.


We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.

With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.


We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.

We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.


Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements.

We therefore welcome discussions on all forms of flexible working.

In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

We also have three high quality subsidised day nurseries.


The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.

On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Background


The Centre for Human Brain Health (CHBH) is an inter-disciplinary brain research facility established with the mission of understanding what makes a brain healthy, how to maintain it, how to prevent and reverse damage, and how to develop the next generation of interventions and tools for personalised brain healthcare.

Established in 2016, the CHBH moved into a new, purpose-built building on campus at the beginning of 2019.

Role Summary
The post holder will have a key role in the research participant interactions of the CHBH.

They will provide support for the screening of research participants, including the handing of sensitive personal data, ensuring records are stored in accordance with CHBH policies and GDPR regulations.

They will have a key role in the maintenance of the Centre-wide resource management and booking system, in addition to supporting the CHBH Operations Manager in key areas such as the planning and organising of events, the support of committees, the updating of the CHBH website and social media accounts, and the maintenance of Health and Safety and Risk Assessment documentation.

The post holder will also provide PA support to the Centre's co-directors.


The post holder should have a positive attitude, be a forward thinker, able to use own initiative, have excellent interpersonal and communication skills and be able to remain calm under pressure.

In addition, the post holder should be able to independently (with overall direction from the CHBH Operations Manager) carry out small scale projects and procedures from conception to conclusion and have the ability to manage complex administrative / information systems.


Main Duties

Participant screening

  • With guidance from the CHBH Radiographer and PI(s), providing support for the screening of research participants prior to the commencement of research, including the handing of sensitive personal data.
  • With the guidance of the CHBH Radiographer and Operations Manager;
  • Coordinate the required training for new CHBH General Users.
  • Maintain the CHBH General User Database; Monitor training due dates, and coordinate the refresher training for existing CHBH General Users to ensure compliance with required training and MRI Safety Screening.
  • Ensure all MRI Safety Screening Forms and project related information or forms are stored in accordance with CHBH and University policies, and wider General Data

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