Senior Rota Co-ordinator/Management PA

2 weeks ago

Bristol, Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust Full time

We are looking for an experienced Rota Co-ordinator/Management PA to lead and manage clinical and non clinical rotas, support the senior management team, as well as providing administrative support to the wider hospital.

The role involves providing comprehensive administrative support and leadership for the production and running of rotas for junior medical staff, ensuring rotas are completed, updated and publicised in line with required timescales, highlighting any requirements for locum cover in a timely manner. You will be responsible for producing data and reporting on the effectiveness of the rotas, ensuring all absence is recorded accurately and in a timely manner. You will work closely with clinical teams and medical HR services to support this process.

Alongside these responsibilities, you will manage a small team of administrators working across the hospital.

Main duties of the job Provide line management and leadership to the Rota Co-ordinator/other administrators within BHOC.

To oversee the production and maintenance of junior doctor rotas, ensuring that they are compliant with EWTD and New Deal regulations and that they are equitable for all staff.

To oversee the design, production and monitoring of new medical rota templates, when required, ensuring compliance with EWTD, New Deal regulations and bandings.

To support the Senior Leadership team with any administrative duties required, alongside the Management PA team. About us University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge. Job description Job responsibilities For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy. Person Specification Knowledge and Experience Essential
  • Experience of managing rotas and resolving rota issues
  • Proven ability of working in a team environment and delivering team objectives
  • Experience of management of other team members of staff, including day to day delegation of work
  • Evidence of working under pressure to tight deadlines whilst prioritising workload
  • Ability to manage own workload
  • Knowledge of medical and dental terms and conditions of service, including Understanding of monitoring process for doctors in training
  • Experience of using rota software
Desirable
  • Knowledge of New Deal and European Working Time Directive working time regulations
  • Experience and knowledge of monitoring of junior doctors hours
  • Experience of rota design to maximise efficiency
  • Experience of HR practices
Skills and Abilities Essential
  • Excellent typing skills with good presentational skills and high level of accuracy
  • The ability to work as part of a team, or independently when required
  • Excellent communication and interpersonal skills
  • To be able to work under pressure & maintain concentration in a busy working environment
  • To manage own workload to meet deadlines
  • Ability to deal appropriately with sensitive and confidential information
  • Able to prioritise ensuring effective and efficient workload completion
  • Excellent knowledge of Microsoft Office applications including PowerPoint
  • Demonstrate excellent organisational and administrative skills
  • Be pro-active, be able to multi-task and liaise with other PA's to provide a professional service in a timely manner
Public Sector Language Competency Essential
  • Be able to speak fluent English to an appropriate standard
Qualifications and Training Essential
  • Good standard of education at GCSE or equivalent level including pass in English and Maths
  • Formal typing/word-processing skills using Microsoft Office applications or equivalent experience
Desirable
  • Educated to degree level or equivalent experience
  • Line management/leadership training/qualifications
Employer details Employer name University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) Address Bristol Haematology & Oncology Centre

Myrtle Road Offices

Bristol

BS2 8ED Any attachments will be accessible after you click to apply. 387-SPS-3833-LH #J-18808-Ljbffr

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