Commercial Assistant

2 weeks ago


Spalding, Lincolnshire, United Kingdom J.O. Sims Ltd Full time

Key Responsibilities:

  • Input all daily fresh & date jobs required for the Packhouse to fulfil orders.
  • Ensure planners have confirmed order information needed to raise relevant Ingredients or Kellogg's jobs required.
  • Allocate overpack / PAS product as required for order outload.
  • Book transport for all orders using the correct haulier or sending info to Logistics team to book as and when required from Sims, Hub & Zarecki.
  • Input Ingredients orders onto Big Boy Spreadsheet for Procurement to organise purchase and delivery of stock required.
  • Upkeep of import / export tracker for Kellogg's deliveries.
  • Liaise with all Procurement departments in relation to stock availability, timings, rotation, early release of stock (bonded or awaiting technical results) + any direct Kellogg's deliveries.
  • Update and maintain the stock sheet(s) on a daily basis.
  • Organise any samples requested, communicate with Packhouse, Printroom and arrange the appropriate transport with the correct courier.
  • Handle all queries, quantity disputes & credit / debit notes appropriately or escalate to Account Managers if necessary.
  • Liaise with Customers as required for any queries / issues in relation to their orders, escalating as & when required.
  • Deal with all initial price queries, and escalate to account manager if necessary.
  • Cross check delivery confirmation with orders (Checking PODs).
  • Invoicing of orders after POD checks and queries are completed and rectified.
  • Load Kellogg's invoices onto Tungsten Invoice System.
  • Organise new line set up for all departments within Prophet add / amend Prophet code, create BOM as required, create New Line Form and upload for department checking.
  • Maintain the Kellogg's "Orders" spreadsheet for each site showing original orders and any changes made in case of queries.
  • Liaising with Procurement (& Account Managers if necessary) re low stock levels against orders.
  • Various Commercial Assistant duties on an adhoc basis as required and linked to your skills
  • Wrexham, Sante and Snack & Back order sheet amendments / confirmations on weekly basis.
  • Stock transfers creation, allocating & liaising with Logistics re haulier collection & onward delivery.

Benefits:

  • Casual dress
  • Company pension
  • Free parking
  • Onsite parking

Schedule:

  • 8 hour shift
  • Day shift
  • Weekend availability

Supplemental pay types:

  • Bonus scheme

Work Location:
One location

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