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HR Administrator

3 months ago

Waterlooville, Hampshire, United Kingdom Bouygues Energies & Services Solutions Full time
We are looking for a HR Administrator to join our dynamic and inclusive HR Shared Service Team ASAP. This is an entry level opportunity, ideal for an individual looking to get into HR.

You will be based in our head office close to Waterloo station and there will be the potential for an element of homeworking.

Our HR Shared Service Team provide a key HR administration support service across the business.

Essential Skills:

  • Strong organisational skills
  • Attention to detail
  • Management of priorities
  • Teamwork
  • Selfmotivated
  • Quality minded
  • Trustfulness
  • Ability to cope with pressure
  • Excellent Excel, Word and PowerPoint
Typically you will be responsible for the administration duties including:

New Starter Process:

  • Issue contracts, offer letters and associated documents
  • Commence preboarding
  • Input new starters onto the system

HR Admin:

  • Input AIP/Disciplinary dates into the Zellis system and ensure correct documentation is uploaded into document storage
  • Changes to employment issue change letters & new contracts, request post amendments (if needed), action said changes once change form approval has been obtained
  • Termination process issue termination correspondence once end date confirmed, handle all admin / input to offboard employee including completion of TOE forms and their approval
  • Input and maintain all data on Zellis to enable timely and accurate payroll processing within the timescales given
  • General queries handle employee queries that relate to basic admin, payroll, systems or benefits only handing over to others if more in depth response is required
  • Right to Work ensure relevant checks are made and information is stored correctly in Zellis system
  • Ensure all employee documents are uploaded to Zellis in the required format for secure storage and GDPR compliance including bulk/mail merges etc., in a timely manner
  • Ad hoc duties undertake additional duties as required i.e. printing / posting / processing PAF / Jury Service payments and preparation of bespoke letters
  • Issue / collect all DBS checks in a timely manner


In addition to the duties and responsibilities listed above, the job holder may be required to perform other duties assigned by their line manager from time to time, outside the normal sphere of work as may be reasonably requested.

The job holder will be required to undertake such flexible and additional working hours as may be necessary, within reason, to facilitate the efficient fulfilment of the duties required by the position.


Our excellent benefits package includes:

  • Generous holiday allowance
  • Company share scheme
  • 2 paid volunteering days a year
  • Cycle to work scheme
  • Season ticket loan
  • Employee assistance programme

Why Bouygues E&S Solutions?

  • Bouygues Energies & Services Solutions is an international business operating in over 25 countries and employing over 13,500 people. The company is part of the Bouygues Group a global brand employing over 130,000 people in 80 countries within the construction, engineering, civil works, energy services, telecommunications, and media sectors.

In the UK, Bouygues Energies & Services is a leading provider of facilities management (FM), energy services, highways, and complex engineering solutions across the public and private sectors.


  • We place a strong emphasis on continual development, both professional and interpersonal. Currently over 2% of the Company's payroll is spent on Learning and Development activities. We have our own international and local training centres, delivering technical and management courses.
Bouygues Construction UK was awarded the Top Employers United Kingdom and Top Employers Europe certification. We are also proud to have been awarded Investors in People Gold, which demonstrates our commitment to our people.

Be Yourself

  • Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.