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Document Control Assistant

3 months ago

Glasgow, Glasgow City, United Kingdom Burns & McDonnell Full time

Description


Chart your own course and change the world — with the support of people whose interests are aligned with yours.

At Burns & McDonnell, opportunity is waiting. We're looking for people with big ideas and an entrepreneurial mindset.

It's those kinds of people who've helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions.

Today, we're a thriving company with more than 10,000 professionals working in 55 offices worldwide and recognised as a Global Leader within our fields:

This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.

  • Create, update, and maintain electronic and physical document repositories for engineering documents on each project.
  • Assign document identification numbers and assist the engineering team with version control.
  • Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.
  • Facilitate document retrieval requests from authorised personnel.
  • Ensure documents are distributed to relevant individuals or departments in a timely manner.
  • Monitor document access and ensure proper security measures are in place.
  • Perform regular audits of documents to ensure accuracy and compliance with established procedures.
  • Identify and report any discrepancies or noncompliance issues to management.
  • Maintain an organised filing system for both physical and electronic documents.
  • Ensure documents are archived and disposed of in accordance with retention policies.
  • Collaborate with various departments to establish document control best practices.
  • Provide training and guidance to staff on document management procedures.
  • Assist in the preparation and formatting of documents as needed.
  • Ensure documents meet internal and industryspecific standards.
  • Performs other duties as assigned
  • Complies with all policies and standards

Qualifications

  • Bachelor Degree and 0 years of applicable experience Required or
  • Applicable years of experience may be substituted for degree requirement.
  • Previous document management experience required.
  • Ability to interface with clients and vendors.
  • High attention to detail, accuracy, and quality required.
  • Proficient in Microsoft Office including Word, Excel, and Access.
This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled

EEO/Minorities/Females/Disabled/Veterans

Job Administrative/Office Support

Primary Location GB-Glasgow, UK-Glasgow

Schedule:
Full-time

Travel:
Yes, 10 % of the Time

Req ID: 241844

Job Hire Type Experienced #LI-DZ #UKO N/A