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Legal Secretary/assistant

3 months ago

Battle, East Sussex, United Kingdom Emin Read Solicitors Full time
We are currently seeking a Legal Secretary or Assistant to join our Battle office in our Conveyancing department.

All roles are permanent, full time M-F), and office based.

Experience in a Legal Secretary/Assistant role within conveyancing essential.

The role includes, but is not limited to:

  • Key Objectives
  • To assist Fee Earners in the management of caseload by actioning legal procedures as directed.
  • To assist Fee Earners in the management of caseload by dealing with file related queries either face to face or by telephone.
  • To assist Fee Earners in the processing of matters on a timely and costeffective basis.
  • To support Fee Earners in the maintenance of files by effective file management.
  • To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Fee Earner.
  • To attend to clients, taking instructions, and conducting letter and telephone enquiries as necessary
  • To use the correct procedures and systems in order to manage cases effectively and in accordance with the companys standards and legal requirements.
  • To improve and enhance the companys client base by effective liaison with existing clients.
  • To manage own work allocation, productivity and quality of work with minimum supervision.
  • To comply with all, company policies and procedures
  • To ensure our clients received the best possible service at all times
  • To ensure our introducers of business receive the best possible service at all times.
Key Responsibilities

  • Linking post to client
  • Using Case Management/Ledger Systems
  • Verifying client identification in accordance with company Laundering Policy Guidelines.
  • Opening Files issuing initial documentation/client care forms.
  • Reviewing files ready for archiving/closing files.
  • Ensuring all telephone calls are returned within 2 hours of receipt wherever possible or at the latest, prior to close of business on each working day.
  • Produce contract documentation in accordance with the company procedure and policy
  • Raise precontract enquiries
  • Order searches
  • Exchanges
  • Postcompletion
  • Generally, assist the Fee Earner with all aspects of file progression and casework, with their input and guidance.

We offer:

  • Competitive salary
  • Pension