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Conveyancing Assistant

2 months ago

Battle, East Sussex, United Kingdom ACS Staffing Solutions Full time £23,000 - £26,000

Job Title: Conveyancing Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Conveyancing Assistant to join our team at ACS Staffing Solutions. As a Conveyancing Assistant, you will provide administrative support to our Conveyancers, ensuring that files are progressed promptly and in line with procedures and regulations.

Key Responsibilities:

  • Provide general administrative support to Conveyancers, including handling communication with clients, other side lawyers, estate agents, and other third parties.
  • Deal with new business enquiries and provide quotes to prospective clients.
  • Open new files and assist with gathering and recording the necessary documentation to meet AML and KYC requirements.
  • Compile contract papers on a sale, request and obtain items such as searches from agreed providers on a purchase, and obtain documents as required from HM Land Registry.
  • Type up and file basic legal documents and correspondence as directed by the Conveyancer.
  • Draft search reports, answer and direct phone calls, and handle exchange of contracts as directed and approved by the Conveyancer.
  • Prepare files for completion, including obtaining redemption statements, drafting completion statements, internal paperwork, and appropriate letters.
  • Generate bills as requested by the Conveyancer and deal with completions, ensuring payments are sent and received and requesting necessary cheques, etc.
  • Liaise with clients, estate agents, and third parties and submit SDLT returns.
  • Prepare draft AP1s for submission and assist with requisitions from HM Land Registry and issuing responses where required.
  • Assist in file closures/archiving and perform any other tasks reasonably required of the assistant as requested by the Conveyancer or PGL.

Requirements and Skills:

  • Proven working understanding of tasks listed under responsibilities, likely obtained in a previous role as a Conveyancing Assistant, Legal Secretary, or similar.
  • Familiarity with law, legal procedures, and protocols.
  • Knowledge of day-to-day operations of a legal office.
  • Computer literacy with a good understanding of MS Office software.
  • Proficiency in English.
  • Excellent organisational skills.
  • Good telephone manner.