Executive Support Assistant

2 weeks ago

London, Greater London, United Kingdom Abacus master locksmiths Full time

Full Job Description

MAIN PURPOSE OF THE JOB

  • To provide an efficient executive, administrative and PA support service to the Mayor and Deputy Mayors Office as directed by the Mayor's Executive Officer.
  • To assist the Mayor's Executive Officer to provide a comprehensive and co-ordinated support service to the Mayor's Office.

DUTIES & RESPONSIBILITIES

  • To undertake straightforward research on Council related matters using a variety of techniques such as internet search, looking at case file, and interpreting council policies to support the Mayor's Executive Officer in preparing reports and analyses of issues to assist with research and reports on more complex issues.
  • To assist the Mayor and Deputy Mayors with constituency and casework reviewing correspondences and prioritising urgent matters.
  • To maintain the diaries (electronic and/or manual) of the Mayor and Deputy Mayorsand ensure that they are promptly notified of any changes or additions to the diary.
  • To facilitate links between the Mayor's Office and others both internally and externally to the organisation with whom it is necessary to communicate in order to conduct the Council's business.
  • To service meetings arranged by or on behalf of the Mayor's Office.
  • To undertake straightforward project assignments on behalf of the Mayor's Office and to assist in relation to more complex projects.
  • To liaise closely with corporate directors' offices and other council staff to facilitate coordination of the Mayor's Office's official activities with those of the Corporate Management Team (CMT).
  • To maintain an up to date knowledge of working practices, managerial and political developments, techniques and legislation relevant to local government.
  • To assist in ensuring that appropriate, effective and robust office systems are established and operate in the Mayor's Office.

Knowledge


Knowledge of the functions and governance arrangements of local government and the respective roles of executive and non-executive members and of officers.


Understanding of the political nature of local government and the need for confidentiality and sensitivity when dealing with issues for cabinet members.


Knowledge of the key challenges and opportunities facing the Council including an understanding of current local and national policy issues.

Basic knowledge of research methodologies

Qualifications

& Experience
Experience of providing PA, executive, research or administrative support services

Experience of preparing briefing papers, reports and/or correspondence

Experience of working within Local Government or a similar political environment and providing a service for elected members.

Experience of dealing with competing pressures while delivering required outcomes;
Experience of using ICT in managing and delivering services

Job Types:
Full-time, Fixed term contract

Contract length: 6 months

Salary:
From £19.00 per hour

Schedule:

  • Monday to Friday

Experience:

- personal Asistent: 3 years (required)
Executive Support Assistant: 5 years (required)

Job Types:
Full-time, Permanent

Salary:
From £19.00 per hour

Schedule:

  • No weekends

Experience:

Executive Support Assistant: 5 years (required)

Work Location:
One location

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