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Executive Support Assistant
4 months ago
Job holders at this level will require a thorough understanding of all relevant Council systems and processes and be able to deal with less routine queries/issues.
Job holders will be managing their own day to day work and will require a level of initiative to react to changing priorities and work circumstances in order to meet clear objectives.
Main duties
To provide a confidential and comprehensive support service to members of the Directorate Management Team, including generating correspondence and notes from written material, maintaining diaries and appointment systems, organising, attending and minuting meetings as required.
Word process complex documents to ensure high quality accurate documents are produced for senior officers. Create presentations and spread-sheets using software packages to support senior officers in delivering their work.
To lead on enquiries from other directorates, elected members, staff and external partners on behalf of the Assistant Director, ensuring appropriate response is given that enquiries are prioritised according to urgency and importance.
In the Assistant Director's absence, to ensure that matters of urgency are identified and passed to the appropriate senior manager for immediate action.
To organise meetings, training, seminars, conferences and workshops as required, many involving multi-agency participation, to book rooms, venues, organise catering, travel.
Experience in diary management
Knowledge of responding to complaints & enquires.
Knowledge and experience to organise meetings, training, seminars, conferences and workshops as required, many involving multi-agency participation, to book rooms, venues, organise catering, travel
Experience to communicate effectively with members, Chief Officers and other staff across a range of partner organisations, community groups, and the public as required
Experience to work as part of a team, proactively supporting colleagues or service managers when required
Job Types:
Full-time, Temp to perm
Contract length: 8 months
Salary:
From £15.00 per hour
Experience:
Executive Support Assistant: 5 years (required)
- diary management: 5 years (required)
Work Location:
In person
Reference ID:
RQ880109
