Executive PA

1 week ago

Basingstoke, Hampshire, United Kingdom InstaVolt Full time

InstaVolt are the largest owner operator of rapid electric vehicle charging stations across the UK and we pride ourselves on customer experience and satisfaction. Our teams provide a full range of support to our stations, as well as playing a crucial role in the expansion of the network and the continuation of our reputation as best in the industry.

To support our growth, we are looking to recruit an PA, with a great work ethic and the ability to work under their own initiative, to support our executive team.

Role Overview:

As an Executive Personal Assistant, you will be the right hand to our executive team, providing high-level administrative support and ensuring smooth day-to-day operations. You will handle a variety of tasks, including managing schedules, coordinating meetings and travel arrangements, and handling confidential information with discretion. Your role will be pivotal in enabling our executives to focus on their strategic priorities and maximise their productivity.

Key Responsibilities:

Manage complex calendars, including scheduling appointments, meetings, and conference calls
Coordinate travel arrangements, including flights, accommodation, and transportation
Prepare and distribute agendas, presentations, and other materials for meetings
Act as the primary point of contact for internal and external stakeholders, screening and directing communications as appropriate
Handle sensitive and confidential information with integrity and discretion
Conduct research and prepare reports, presentations, and correspondence on behalf of the executives
Anticipate needs and proactively address issues to ensure smooth operations
Assist with personal tasks and errands as needed
Dictating important meetings either in person or over electronic channels.

Requirements:

Proven experience as an Executive Assistant, Personal Assistant, or similar role, supporting C-suite executives or senior management
Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment
Strong English communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels
High degree of professionalism and discretion, with the ability to handle confidential information with sensitivity.
Proficiency in Microsoft Office Suite including outlook, PowerPoint, Word, Teams
Ability to adapt quickly to changing priorities and work effectively under pressure
Must have a valid UK Driving Licence.

Other benefits to include:

Competitive salary – dependant on experience & qualifications
10% discretionary annual bonus
Company sick pay (30 days full pay & 30 days half pay per annum)
25 days holiday + Bank Holidays
1 Paid volunteering day per year
1 paid day off if you are moving house
Life insurance at 3 x annual salary from day 1
Admission to pension scheme following successful 3 month employment
Ongoing training in career building avenues, including study support
Opportunity to enrol onto our salary sacrifice EV scheme
Cycle to work scheme
Access to PerkPal platform
Quarterly company events
Free snacks & drinks in the office
Free office parking
Free shuttle bus to/from Basingstoke Train Station

One last thing... We're an equal opportunity employer. We are committed to equality and diversity and all applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

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