Data Protection Co-Ordinator

2 weeks ago

London, Greater London, United Kingdom Octavia Development Services Limited Full time £35,100

We are looking for a self-motivated and enthusiastic Data Protection Coordinator to support the Head of Data Governance and to work in liaison with the Data Protection Officer (DPO). The ideal candidate will have some experience in the data protection arena but will want to learn and take on more responsibility.

Key Responsibilities

  • Assist with the correct actioning and logging of Data Breaches, including, deputising for the Data Protection Officer when required
  • Review our Data Breach procedure, recommending improvements where necessary based on the experience of operating them within Octavia, update and reinforce process across business with recommended reading and training material
  • Ensure the efficient administration of Subject Access Request (SAR) process and associated legal compliance under the guidance of the Head of Data Governance and Data Protection Officer, liaising with other departments, as necessary. This will include the review and update of documentation of our current process, finding weaknesses and working with the relevant departments to mitigate these
  • Assist with data extraction and revision, gathering of personal data from different departments, and/or redacting of 3rd party data
  • Liaise with the Learning & Development advisor to ensure that we monitor staff training for new starters and current staff, in relation to data protection and GDPR, maintaining staff awareness
  • Assist with DPIA follow up tasks, keeping the DPIA Risk Log updated, ensuring remediations are carried out, ensure the business has the correct awareness regarding DPIAs
  • Maintain the Data Protection Registers and ensure they are kept up to date (Various Registers).
  • Review and organize our Data Protection files structure
  • Deputise for the Data Protection Officer on specified tasks, if required
  • Assist with the administration of Data Protection communications to staff
  • Assist the Head of Data Governance with reporting requirements, including the production of relevant Key Performance Indicators (KPI's) for committees and the Executive Team
  • Assist with the reviews for all Data Protection & GDPR policies and procedures, in line with their review dates through liaison with relevant business areas and Data Protection Officer as needed
  • Act as an enabler within the Data Protection project, connecting data protection expertise with the relevant business departments to achieve defined action plan
  • Deliver while working in accordance with the Agile methodology, using Azure DevOps Board for task and time management. Training can be provided

For this position, we have listed the requirements we believe are essential for this role:

Experience/Skills

  • Passionate about data protection and all privacy-related matters
  • Experience in identifying data protection gaps and making remediation recommendations
  • Experience of updating and maintaining of Data Protection principles, policies, standards, and processes
  • Strong interpersonal and communication (written and spoken) skills
  • Stakeholder management skills, ability to tailor messages to the audience whilst driving delivery and maintaining relationships
  • Able to implement legal obligations operationally and practically for the business
  • Self-starter and passionate about driving projects and "getting things done"
  • Have the ability to solve problems independently, good attention to detail and analytical
  • Comfortable working within an Agile framework with relevant tooling

The salary for this role is £35,100 per annum with up to 10% pension contribution.

Together, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices of our employees. Everyone is welcome.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

#J-18808-Ljbffr

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