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Data Excel Co-ordinator

3 months ago


London, Greater London, United Kingdom Civil Aviation Authority Full time £25,000 - £29,000
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Contract Type:
Permanent, Full-time
We are the UK's aviation and aerospace regulator and recognised as a world leader in its field.

Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.

The Portfolio Management Coordinator is responsible for providing Portfolio Management Office (PMO) support and for leading project management coordination activities for the Environmental Sustainability team.

They are responsible for assisting the project teams with administrative, planning and co-ordination and general program governance.
Arranging Portfolio Management (and program/project) meetings, taking notes, recording, and updating actions, recording decisions.

Assisting in the development and maintenance of project management documents (Project Initiation Document, Budget Report(s), Work Breakdown Structure, Project Plans, Change Requests, etc.)


Creating and maintaining document libraries, acting as coordinator for program/project documentation including document version control.

Collaborate with Project and Program Managers to log, manage and analyse the progress of projects using Microsoft Project, Pentana and Excel.

Monitor project schedule and budgets and prepare progress reports liaising with key stakeholders.
Maintain and monitor risk, issue, assumption, and dependency (RAID) logs.
Analyse data, summarise outcomes and present conclusions.
Support the design, delivery, and ongoing management of the governance framework.

Support project financial management and timesheet administration by maintaining access permissions, running reports, and analysing data to identify potential issues.

SharePoint administrator for the department, maintaining access permissions and advising on best practice.
Experience in project work with knowledge of concepts for managing programs/projects, preferably supported by project management qualification.

Good organisational skills are essential with the ability to prioritise, plan and co-ordinate activities taking account of relevant factors such as deadlines, staffing and resource requirements.

Excellent IT skills with proven ability in all Microsoft Office products including Project and familiarity with collaborative working IT solutions is desirable (e.g. SharePoint).

Pro-active, a self-starter with the ability to work with minimum supervision, will need to be able to use their own initiative and set own deadlines; strong time management skills are essential.

Able to collect data and inputs from others and create summary information to inform decisions.
unafraid to challenge the status quo but risk aware.
Extensive experience in managing contributions of others to meet project deadlines.

You will network with likeminded people and develop your skill sets in the direction that most appeals to you.

We offer a range of excellent benefits such as flexible working arrangements, free onsite gym at Gatwick, discounted gym membership for London, 28 days annual leave, additional 5 days leave purchase scheme, a generous pension scheme and much more


It also means that you may become involved in activities that take you out of your day-to-day role, providing you with opportunities to develop and grow your career with us.


We have embraced hybrid working and offer flexible working patterns, being open to having a conversation about what works for you.

We know where and when we work is important in achieving a work-life balance.

We are passionate about diversity and ensuring all are included at the CAA. No recruitment agencies please.
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