Executive Assistant to CEO

2 weeks ago

London, Greater London, United Kingdom Procurement Group Full time

Job Title: Executive Assistant to CEO

Location: London, EC4R 1AP / Remote Home Working

Salary: 40, ,000 Per annum FTE (Pro Rata)

Job Type: Permanent, Part Time (20 Hours Per Week), Job share

Working Hours: 6 day week, Wednesday-Wednesday (not including weekends), followed by 4 days off. Equating to 20 hours per week.

About Us:

Our business is over 20 years old, growing, and looking to grow more. Over the last few years we have been building the behind-the-scenes systems and infrastructure for our scalable business, both here in the UK and internationally.

We are now looking for an Executive Assistant to join our team on a job share basis, working alongside our existing Executive Assistant to the CEO.

About the Role:

As Executive Assistant, you will be experienced in:

  • inbox management
  • diary management and venue & travel booking
  • updating databases & CRM
  • client liaison
  • managing social media channels

You will be extremely organised and able to prioritise your own workload according to the business objectives, using your time efficiently to maximise productivity over your working days. You will be proactive in finding ways to support the CEO to free up his time to work on the bigger picture. Keen attention to detail is important, as well as customer service skills with excellent written and verbal communication for day to day contact with clients.

Person Specification:

You will value mostly working from home, with weekly face to face meetings & regular socials with your colleagues in central London. You will be used to working in a small business and have a collaborative mindset to ensure everyone feels supported, and maintain clear communication with the team. You will possess the specific set of skills but more importantly fit the person profile we are looking for, which is:

  • You love to see things to completion and own the outcome
  • You are happy to document processes for other team members to pick up, and not be afraid to question the norm and suggest improvements
  • You ask about what you don't understand and show initiative to overcome obstacles
  • You will deliver what you say you will and let people know of any problems
  • Technology is not a problem for you, as you are a quick learner and analytical

And most importantly, the team winning is what matters most

Benefits:

  • Flexible working: flexibility to work from the office and/or home, and agree working hours that suit both you and the business to optimise work/life balance
  • Contribution matching pension scheme
  • Wellbeing Perks - We care deeply about our employees mental and physical wellbeing and offer eye test and gym membership contributions, as well as subscription to our Employee Assistance Programme with access to a 24/7 support helpline, counselling services, and an online portal full of wellbeing content & resources
  • Quarterly team events
  • A paid day off for your birthday if it falls on your working day
  • Paid time off to volunteer with a charity of your choice

Please Note:

If we have described YOU then please get in touch by email with the subject line "Executive Assistant application", attach your CV, and tell us in your covering note

  1. how you are the type of person outlined above,
  2. your availability to start/notice period, and whether you have any travel plans within the next 12 months.

Please note - once you hit APPLY details of the email address to send this over to will be provided. Candidates who do not complete this step will not be considered.

Additional Information:

Overseas candidates will NOT be considered for this role. We are not sponsoring Visas at this time, so please refrain from applying unless eligible to work in the UK.

Candidates with the relevant experience or job title of: PA, Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, Business Analyst, Data Analyst, Customer Service & Secretary may also be considered for this role.

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