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Fleet Administrator

3 months ago

Haydock, St. Helens, United Kingdom Ipsum Full time

Haydock

Fleet Administrator

Your New Company
The UKs Utility sector is ever evolving and expanding to meet increasing customer requirements.

At Ipsum its our vision to be the leading customer service focused provider of specialist utility and infrastructure solutions, operating on both public and private networks.

To support our continued growth we are looking for a Fleet Administrator to join our team.

We are looking for someone who is passionate, not just about the industry, but also about supporting our teams to in delivering essential services 24/7/365 that really make a difference to local people and communities.


What we offer
We are committed to supporting and developing our people to achieve their full potential.

As a fast-growing ambitious business, we can offer our people opportunities to acquire a wide range of skills and gain broad and varied experience to enable them to progress in their career.

Investing in our people and enhancing our expertise and flexibility enables us to deliver the highest standard of service to our customers.


Our benefits
We really value our people and so we like to look after them.

If you work for us, youll enjoy a great range of employee benefits:

  • Career development including professional qualifications and accreditation
  • Health & Wellbeing Benefits:
  • Employee Assistance Programme including mental health support and access to counselling
  • Access to 24/7 virtual GP
  • Occupational Health support
  • Tax efficient benefits via salary exchange (salary sacrifice):
  • Cycle to Work
  • Group Personal Pension Scheme
  • Employee Discount Scheme discounts on hundreds of retailers including supermarkets, mobile phone/broadband providers, gym memberships and more
  • Established local social committees with calendar of regular social events
  • Life assurance cover
  • Flexible working
  • Long service awards
  • Opportunities to volunteer and make a difference via local community projects and initiatives

Your new role


As Fleet Administrator for the Water & Infrastructure division, you will be based in our Haydock office, with occasional travel to contract sites, responsible for monitoring and ensuring compliance with our Operator Licence processes and procedures.


As part of the Fleet team, reporting to the Group Fleet Manager and working closely with the Fleet Coordinator, you will be able to confidently manage a busy workload on your own initiative and will adopt a flexible approach to your working day.


Responsibilities will include, but not be limited to managing vehicle records, maintaining an accurate vehicle database, processing payments for road tax, parking fines and third-party charges, fuel spend analysis, vehicle tracking and reports, hire vehicle bookings, managing insurance database, driver records, travel arrangements, general daily administration and filing duties.


Principal Accountabilities:

  • Service planning, scheduling and continual review
  • Delivery of monthly fleet status reports to the management team
  • Manage breakdown, MOT, and vehicle service planning to ensure the operational planning functions are well informed of resources becoming available
  • Ensuring compliance with transport legislation
  • Contractor maintenance
  • Contribute to ensuring Daily Vehicle Checks are being completed and any defects reported are resolved
  • Maintenance of driver and vehicle records
  • General fleet administration duties

About you

Essential qualifications/ skills/ experience

  • Full UK driving licence
  • Strong understanding of DVSA and DfT regulations and requirements
  • Strong understanding of EU driver hours and Working Time Directive
  • Experience of management of vehicle tracking systems and associated reporting
  • Commercial awareness
  • CPC qualifications in Transport Management or a willingness to achieve this
  • Ability to communicate confidently and appropriately with stakeholders of all levels colleagues, management, contractors and clients
  • Excellent team player with the ability to work on own initiative
  • Professional and positive approach
  • Selfmotivated and organised
  • Flexible attitude and approach, with the ability to adapt quickly to new challenges

Desirable qualifications/ skills/ experience:

  • Previous experience working with Fleet and Transport
  • Previous experience working with HGV Vehicles
  • An Auto/HGV Mechanical background