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Receptionist/facilities Assistant
4 months ago
Based on the client floor within a prestigious banking firm, this role will support our client with Reception and Facilities services.
A fantastic opportunity for someone eager to advance their career in the Facilities field
Main Duties will include:
- Organising incoming and outgoing deliveries & post incl. franking and couriers
- Manage the fruit, milk, water, soft drinks, tea & coffee orders through ordering, distribution and weekly stock takes
- Management of consumables including continual checks and restocking of printers, weekly stock takes and raising required purchase orders
- Managing access cards which will include Proactive programming of access cards for new joiners, visitors, and temporary staff, ensuring all access cards are connected to the printers, ensuring all leaver access cards are deleted promptly from the system and liaising with building security.
- Office maintenance including the immediate reporting and recording of all building issues and weekly office walk arounds, recording all issues and ensuring they are fixed promptly (keeping the Facilities manager up to date).
- Assisting the Facilities manager with Health & Safety management through walkarounds and test, providing Health & Safety induction for all new starters and circulating H&S presentation packs, weekly stock takes of all first aid boxes / defibilator, order stock when needed and keep back up stock in the post room and keeping all first aid & fire marshal signs up to date and organise the necessary training.
- Carry out a weekly stock take of the stationery in the stationery cupboard, order stock when required and ensure that the stationery cupboard is organised
- Monitoring, emptying and organising the confidential waste bins as well as arranging collection with supplier.
- Assist with meeting room setups, tidying and room management as well as with refreshments and lunches
- Assist reception with client arrivals, offering refreshments, taking coats or luggage etc. and arranging Wi-Fi access for guests.
- Covering reception as and when required.
- Taking main switchboard calls.
- Meeting and greeting guests to the office and providing refreshments.
- Maintaining the reception area and meeting rooms, ensuring all areas are kept tidy at all times (with hourly checks)
- Booking in guests via the online portal.
- Train & support temps when required.
Salary:
£28,500.00 per year
Benefits:
- Company events
- Company pension
- Private medical insurance
- Referral programme
- Store discount
Schedule:
- Monday to Friday
Experience:
- Front of House: 2 years (required)
Work Location:
In person
Reference ID:
HTB01
