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Marketing Admin Assistant Hybrid

3 months ago

Basingstoke, Hampshire, United Kingdom PE Global Full time

PE Global is currently recruiting for a Marketing Admin Assistant for a leading multi-national pharmaceutical client based in Basingstoke.


This role will support the implementation and operationalisation of Diabetes Business Unit marketing and meeting activities for UK and Republic of Ireland.


Role:

  • To support on marketing deliverables
  • Ability to prioritise
  • Support Diabetes Business Unit brand and medical teams with delivery of operational plan, including speaker contracting, meetings and P2P (e.g. Webinars)
  • Provide contracting, payment and meeting logistics support to internal local/IBU/Global crossfunctional colleagues (e.g. Medical, Marketing, LCMS, CMS)
  • Patrner with external stakeholders (e.g. TLs, Customers, vendors) to ensure timely and efficient execution of planned activities.
  • Support the creation, processing, approval and distribution of marketing and medical materials
  • Partner cross functional teams to ensure Brand
- and project success (Sales, PRA, Medical, MCE etc.)

  • Identification of barriers in pursuit of delivering an exceptional customer experience and ensure execution excellence of the Customer Plan/ Operational Plan
  • Model engagement with and utilisation of Global/IBU content, partner with local medical colleagues to localise and approve a full range of local HCP and Patient materials in line with the ABPI code of practice
  • Responsible for tracking/management of individual project budgets and associated operating expenses
  • Responsible for understanding, implementation, and adherence to company policies, processes, and external obligations, as applicable
  • Proficient in excel, word, power point and be able to have a high detail focus; Previous familiarity of veeva promomats would be beneficial
  • Be able to plan months in advance to manage multiple stakeholders.
  • Plan and coordinate activities and meetings with multiple stakeholders across brands
  • Maintain clear tracking of activity implementation across the Diabetes business unit
Lead with, and ensure adherence to, integrity and compliance in all that we do

Requirements:

  • 2+ years of experience in administration and /or project management in a heavily regulated environment (ideally previous or current project/operations coordinator in the pharmaceutical industry or consulting company e.g. scientific communications, healthcareconsultancy, events)
  • Demonstrated leadership skills and ability to prioritise tasks as per business need
  • Excellent planning & organisation skills to execute tasks within set timelines
  • High Attention to detail and demonstrated operational acumen
  • Ability to manage small to medium scale projects, often balancing multiple deliverables
  • Excellent interpersonal and communication skills when liaising with internal & external stakeholders
  • Strong team player as well as being able to work independently
  • Experience of working in a virtual / multinational organisation
  • Experience of working effectively in crossfunctional teams
  • Accurate and reliable way of working with high accountability in owning endtoend process
  • Speak and write fluent English
  • Competency in areas such as Excel, Word, PowerPoint.

Desirable:

  • Knowledge of certain technologies such as Veeva Promomats, Mercury and/or other relevant software for the pharmaceutical industry
  • Knowledge of the NHS and overall healthcare system in the UK, esp. the pharmaceutical industry
  • Experience planning, coordinating and executing medical/marketing pharma events (e.g. meetings, conferences, virtual webinars), in particular from operations/logistics perspective
  • Understanding of the compliance framework & considerations relating to pharmaceutical industry operations (e.g. ABPI code, advertising of medicines)
  • Knowledge of eP2P Platform and other IT platforms e.g. webinar technology.